Policy - Facilities Use Policy Amendment and Revisions

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2 items have been deleted or added to address the changes made by the Board. The following modifications have been incorporated into the Facility Use Policy: ^ Including references to related provisions within the Policy and ensuring they are cross-referenced for greater clarity; ^ Consistent use of gender neutral language; ^ Language has been added to clarify that cancellations without notice will only occur under extraordinary or emergency situations. Programs are generally decided well in advance and will be entered into the calendar so a clear and reliable view of available space will be reflected. In the unlikely event a room is needed for an unscheduled County program and creates conflict with a reservation, staff will work with the person or group reserving the space to ensure their needs for meeting space are met in a fair and equitable manner; ^ Adding a provision allowing the posting of political signs on County property at the site of and during a precinct meetings and political convention has been added; ^ Explanation of Footnote #5 on the Facilities Inventory has been added to indicate reservations during operating hours are subordinate to County programs that are scheduled in the space; ^ Incorporating any additional department procedures for specific facility use into one document, approved by the County Manager; ^ Clarify park facilities are available without reservations for normal use; and ^ Allow payment of fees with credit card. In addition, as indicated on May 17, this Policy is intended to consolidate all terms of use of County facilities into one comprehensive Policy. This Facilities Use Policy incorporates all material terms of the Ordinance Regulating Parks and Recreation, effective since August 6, 1990. In order to avoid duplication between the Ordinance and this Policy, the Ordinance should be repealed. This Policy would supersede any ordinance or policy related to facilities use. Finally, the staff is recommending that the Board approve the County Manager adding the Meeting Room and Senior Center Facility Use Fee Schedule to the FY 2011-12 Recommended Operating Budget. FINANCIAL IMPACT: The Recreation and Parks fee schedule remains intact as approved by the Board of Commissioners in the FY2010-2011 Budget. The fee schedule associated with meeting rooms and Senior Center space as proposed in this policy is cited below. Fee Descri tion Bosis User Fecs Resident Non-Resident Use Fee (except for classification 5 and 6, or as otherwise sti ulated in Polic ' hour) fee $10 $20 Small groups, as defined in Section XX.XX two-hour maximum use no more than 1 time er month $0 $20 Great Hall or Ballroom Senior Centers , exce t class 6 flat fee $75 $125 Class 5 Use Fee; includes use, kitchen fee3 and on-site ersonnel hour) fee $50 N/A Class 6 Use Fee; includes use, kitchen fee3 and on-site ersonnel fees hour) fee $125 $175 On-site ersonnel2 hour) fee $15 $20