Agenda - 06-07-2011 - 9a - Laserfiche WebLink

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48 Appendix D- Vehicle Fuel Conversation Policy whether a retrofit of a standard fuel vehicle is an option. • Analysis of the costs of the alternative vehicle versus standard fuel vehicle • Report and recommendation to the County Manager on vehicle acquisition and replacement. • County Manager decision as to the specific vehicle to be acquired. 2. As part of the Item 11 process, Public Works prepares an annual "Vehicle Replacement Report" which includes recommended priorities for vehicle replacement. This report considers the following factors in prioritizing vehicle replacements: • Miles driven to date (odometer reading). • Mileage (miles per gallon) compared to baseline/industry standards for comparable vehicle. • Repair and maintenance cost per mile for most recent 12 months, compared to baseline/industry standards for comparable vehicles. • Vehicle use (front-line emergency response vehicle versus Motor Pool fleet vehicle). • Overall mechanical assessment by Public Works staff. 3. Vehicles identified for replacement are removed from service within one month of the replacement being placed in service, except with the written approval of the County Manager for the vehicle to continue in service. J. Monitoring and Reporting The Public Works automated fuel system provides records of most fuel transactions. Public Works obtains information regarding fuel received at other locations (UNC Chapel Hill, Town of Chapel Hill, etc.) and adjusts the transactions database accordingly. These data are used to create performance feports. 2. Information is used to benchmark performance: • From year-to-year for total miles driven and average miles per gallon.