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47 <br />Appendix D- Vehicle Fuel Conversation Policy <br />3. To meet department specific service levels while achieving the highest fuel <br />economy, departments, where applicable, use geographic information systems <br />(GIS) or other industry tools and standards to design and implement vehicular <br />routes/schedules and deployment strategies/schedules. <br />G. Fuel Conservation Action Plan <br />1. Public Works, in consultation with the Energy Task Group and others involved, <br />coordinates the development of an annual "Vehicle Fuel Conservation Action <br />Plan." The annual action plan includes recommended charge back rates to <br />departments for vehicle operation costs and recommendations for the annual <br />"Vehicle Replacement Report." <br />2. The annual plan identifies specific actions to be implemented, proposed and <br />estimated time lines and responsibilities for implementation. <br />3. The action plan is submitted to the Board of Commissioners for review and <br />approval, in coordination with the annual budget process. <br />4. The action plan is reviewed and updated annually along with evaluation of the <br />previous year's performance during the annual budget process. <br />H. Charge Back Rates <br />As part of the annual budget process, vehicle cost charge back rates to departments <br />are set each year. Among other things, these take account of fuel and repair costs <br />and are designed to promote the use of alternatively fueled and fuel efficient <br />vehicles. <br />I. Vehicle Acquisition <br />The Purchasing and Central Services Director develops, communicates and <br />maintains a written process for the systematic consideration of vehicle acquisition <br />needs (whether new or replacement) and the decision-making as to the type of <br />vehicle to be purchased, including whether it is an alternative fuel vehicle (which <br />may include compressed natural gas, bio-diesel, hybrid gas/electric, etc.). <br />Among other things, this process provides for the following: <br />• Determination as to whether the vehicle needs to be acquired or replaced. <br />• Determination as to whether an alternative fuel vehicle will meet the service <br />needs. <br />• Whether an alternative fuel vehicle that will meet the needs is available on <br />State contract; or if not available on State contract otherwise available; or <br />