Agenda - 06-07-2011 - 5j - Laserfiche WebLink

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80 R~r#in~ iEo f#~e ~t~as Pira;~+c# l~anage~ We recommend meeting with the Project Manager for Orange County on a regular basis, to exchange relevant project information and progress. Neel-Schaffer will provide detailed Daily Operations Reports to the Project Manager for Orange County. Typically regular client meetings will be held daily or multiple times per week as desired by Orange County. Our periodic meetings offer another opportunity to meet with the County staff on operational matters. Fuld St~nS Plans Neel-Schaffer will coordinate work schedules with contractors 24 hours in advance and provide work schedules to Orange County. Accurate scheduling is critical to ensure adequate monitoring is provided to document debris removal without unneeded cost of excess monitors. Realistic schedules are also necessary to allow Orange County to track and oversee the project effectively. Monitors and contractors will be expected to follow these schedules to ensure efficient, effective project performance, management, documentation and reimbursement. Even# Clase~e . Neel-Schaffer will complete project closeout: within 30 days following completion of debris removal operations. Funding Sur# Neel-Schaffer has a strong track record of full reimbursement on projects monitored by our staff. We will assist Orange County in developing a cash #tow strategy to maximize early reimbursement of project costs. Development of Project Worksheets (PW): Neel-Schaffer will establish a relationship with the Public Assistance Coordinator (PAC) and staff responsible for writing the PWs for the project. Our staff will provide estimated debris quantities and cost estimates to assist the PAC in developing the PWs and any versions required. We will provide assistance to FEMA PA personnel as well as FHWA staff to develop total debris quantities at the outset of the project. Although not expected, Neel-Schaffer will assist Orange County throughout any needed appeal process based on our in depth knowledge of FEMA and FHWA reimbursement policies. We will assist the County in identifying additional funding sources as necessary, such as project expansion, additional debris categories, mitigation opportunities, additional declarations, etc. Neel-Schaffer will provide assistance to the County in identifying eligible damage to public facilities under other FEMA Category assignments. Federal Routes: Neel-Schaffer will keep accurate records on all functionally classified "federal°° roadways as well as"~irst pass efforts in order to maximize eligible funding to the County. The~rst pass debris removal from these routes is generally reimbursed through the FHWA ER program rather than FEMA. Neel-Schaffer recognizes how important the quick removal of debris from County streets and roads is to the community, and we also understand how critical the federal reimbursement program is to the County. Neel-Schaffer will process and reconcile the debris-related invoices accurately and efficiently and keep precise and detailed records of monitoring information including reports, Toad tickets, equipment and vehicles, and all data pertinent to the full reimbursement of all eligible costs. I~~ l~EEI-SCRAPPER