Agenda - 06-07-2011 - 5j - Laserfiche WebLink

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79 on complex projects. Managing ROW vegetative and C&D debris is relatively simple. Tracking numerous communications, types of debris, and inspections for each individual right of entry (ROE) property requires a well designed data base system, and should not be developed °on the i8y' in the event of a catastrophic disaster involving potentially hundreds of thousands of ROEs. We can also utilize electronic ticketing if requested. The process of daily ticket entry by individuals knowledgeable of both this project and debris removal in general, provides a valuable check on reasonableness of load tickets and activities. For example, if significant C8~D debris is observed from addresses in a light damage area, the clerk will ask a supervisor to verify. We have caught many potential problems quickly on past projects, when an observant data entry clerk recognized something that°just didr~t seem quite right." Many cross-checks are also built into our proprietary data system, which shows caution flags when unexpected parameters are detected. Examples of data base "flags could be short turn- around of a hauling unit, discrepancy on capacity, or high loads per day. The Neel-Schaffer data management system can be organized and sorted by many different factors to generate very informative reports. We will work with Orange County to develop an automatic daily report format to meet your information needs. We can also generate custom reports from the data base to provide Orange County with a wide range of project information. This reporting will be valuable in determining the need for additional passes, new programs, mod~ecations to the scope of the project, etc. GPS coordinates are recorded and digital photographs are taken to document critical activities including all unit price tree removals, to meet FEMA and FHWA requirements. Sample photographs are taken on all aspects of the project. We are prepared to shoot, file and store additional photographs and GPS coordinates, as requested by the County. paiiv Oaerationai Renorfs: Neel-Schaffer will provide detailed daily status reports to Orange County for use and information. These reports will be developed for automated generation by our comprehensive data management system. Relevant project statistics and cumulative statistics will be shown in a straight forward graphical manner for officials to provide information to the media or to their constituents. These reports will be customized to fit the specfic needs of Orange County. These reports will also include information such as vehicles operating, total loads hauled and cubic yards hauled. The data will be broken down and reported in categories by zone, contractor, debris type, average truck size and citizen drop-off sites. Payment Monitoring and Reconciliation Process We recoresvle quantities the contractor on a regular basis to ensure load tide quantities ma#ch as the project pies. This avoids rr~uct~ stress at the end ~ pay cycles in tl~e event of different inte-pretations btl the parties. Neel-Schaffer n~conGles data ticlc~ byaidcet and performs al! tasks in cxxnpliance en~te FEI+AA and FHWA standards_ We revierov all oon>yra~#or invoices for accieracy arxi cxsresisteniy eniitte load tickets, tower logs, and project spre~eeet quantities- Aocx~rate, cotreplete irevoioes4'pay req ~ correct quantities are fionovarded to fhe County on a tirrady basis watih a rewmrnendation for payment Neel Schaffer's morutorir~, documentation, and rev~v-+ processes provide ties quality cx~ntrd and bada~p needed f~ futi re'smfssrcs~neu>rt by FEMA, FHWA. We w keep {)range County informed of the effes~ of n~nomrnereded payments on the projectiovera~ budge, Project Worksheets, and County Piadhase Ordeas_ This wilt assist in planning for Purchase Order adjustments and the need for additional Versions of Project tNoiiksteeets_ NEEI-SCRAPPER