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Agenda - 06-07-2011 - 5j
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Agenda - 06-07-2011 - 5j
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6/3/2011 3:24:17 PM
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BOCC
Date
6/7/2011
Meeting Type
Regular Meeting
Document Type
Agenda
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5j
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Minutes 06-07-2011
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\Board of County Commissioners\Minutes - Approved\2010's\2011
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77 <br />debris, waterway debris, comprehensive private property/Right of Entry (ROE) debris, marine <br />debris, demolition, abandoned vehicles and vessels, beach sand cleaning, animal carcasses, <br />condemnations, hazardous materials, asbestos, and tires. <br />We have also developed numerous supplemental forms and documentation processes for <br />various types of projects. We utilize daily monitor reports, incident reports, tower logs, etc. on <br />typical projects and we have developed specialized forms for projects involving items such as <br />sand cleaning, vessel removal, demolition, etc. We document debris every time it moves, i.e., <br />cutting hazardous limbs, loading, unloading at Debris Management Sites (DMS), reduction, and <br />final haul/disposal or recycling. Safety is of the utmost importance to protect everyone involved <br />in the project. <br />Load '~'it:ket Pir~ss <br />Collection site monitors will initiatefave part load tickets as debris is loaded from public property <br />and ROW. Monitors will keep a log that contains information including debris "control point" or <br />loading site location, loading site monitor='s name, supervisor's name, number of load tickets <br />issued during the shift, starting and ending load ticket numbers and any problems encountered <br />or anticipated. The Debris Monitors will turn in copies of the load tickets at the end of each <br />shift to the supervisor. These tickets and an activity log will be available for review by Orange <br />County. In addition to the tickets and logs, cumulative data and activity reports on completion <br />progress and issues will be submitted to the County. These reports will include a detail of the <br />quantities and types of debris hauled. This information will be used to reconcile pay requests <br />from the contractor <br />Since the load ticket process forms the basis of reimbursement, very close observation of <br />debris loading operations is critical, including types of debris and loading site location. Roving <br />monitors will be utilized along with control points to ensure thorough documentation of debris <br />loading operations. Since the load ticket process is so critical in documenting work performed, <br />it is crucial to have a clear understanding with FEMA personnel concerning the control point <br />system prior to beginning operations. <br />Prior to unloading at the disposal site, the tower monitor will verify the truck and capacity <br />information on the track and load ticket-and rate the load to determine the actual volume of <br />debris hauled. The monitor will verify that the truck is empty as it leaves the site. Additionally, <br />the Monitors will record the name of the disposal site, arrival time of the truck, and then print <br />and sign his/her name. This information will be recorded on the load ticket and the daily site log. <br />The log will contain information including debris management site location, debris management <br />site monitor°s name, supervisor's name, truck/trailer number and volume of debris hauled <br />into the site, cumulative total of debris delivered at the site during the shift, any problems <br />encountered or anticipated, grids cleared and number of passes completed. We will implement <br />a similar load ticketing process for haul-out and~nal disposal of reduced debris. <br />As a part of these services, a daily inspection log will be maintained by each geld coordinator <br />and compiled by the support staff. At a minimum, the inspection log will identify the work <br />satisfactorily completed in accordance with the spec cations at the established measurements <br />or units of payment, and record any incidents and damage reports. <br />Neel-Schaffer will evaluate debris quantities and review eligibility. We will attempt to get FEMA <br />agreement on eligibility and pre-validate debris and trees whenever possible. <br />INE~L-5glAFFER <br />~f-.e....a....... <br />
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