Agenda - 06-07-2011 - 5j - Laserfiche WebLink

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2 financial liability in emergency situations. The monitoring firm will oversee the operations of the Debris Removal and Processing firm. • With the assistance of Neel-Schaffer and further coordination with OCEM, complete a County plan for emergency storm debris management. • Obtain a Debris Removal and Processing Service Agreement with a company that would perform the actual debris removal and processing services during an emergency storm event. This would be the company that actually collects debris from designated areas, delivers it to emergency debris management sites and is ultimately responsible for cleanup and remediation operations. This service has been bid and a recommendation is forthcoming. • Inquire as to whether any of the local municipalities are interested in joining Orange County in the Debris Removal and Processing Service Agreement and to coordinate planning as necessary. • Discuss with the North Carolina Department of Transportation a potential local agreement regarding potential coordination and cooperation in the cleanup of state roadways. • Identify and secure one or more Debris Management Sites (DMS) in Orange County that would act as a processing and storage site for debris generated by an emergency storm event. The Solid Waste Management Department has been evaluating County-owned property and will be seeking guidance from the Board of Commissioners over the next few months. Requests for proposals were prepared for Emergency Strom Debris Monitoring Services. Sealed proposals were received from four (4) firms: Alvin Fairburn & Associates, Inc. -Denham Springs, LA Beck Disaster Recovery, Inc. -Maitland, FL Neel-Schaffer, Inc. -Stockbridge, GA O'Brien's Response Management, Inc. -Miami, FL After a thorough evaluation of the proposals, the Solid Waste Management Department recommends that Neel Schaffer, Inc. be awarded the contract for Disaster Debris Management and Monitoring Services, effective June 30, 2011. Criteria to which each firm was evaluated against included Qualifications of Firm, Technical Approach, Project Management, References, and Cost Proposal. FINANCIAL IMPACT: The primary purpose of this agreement is to maximize the eligibility for emergency reimbursement of expenditures related to storm debris management. It is believed that other than some preliminary assistance with storm debris management planning (for which $10,000 is included in the Manager's recommended FY 2011/12 budget), there will be no expenses related to this agreement without an emergency declaration by the County Manager. RECOMMENDATION(S): The Manager recommends that the Board approve the agreement with Neel-Schaffer, Inc. for Disaster Debris Management and Monitoring Services and authorize the Chair to sign the agreement.