2011-087 Health - NC Department of Health and Human Services consolidated agreement

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Consolidated Agreement-FY12 Page 7 of 19 d. Use of program income generated by the expenditure of Federal categorical funds will be governed by applicable Federal regulations, including, but not limited to, 45 CFR 4. e. Local Budgets for DHHS Reporting: 1) After preparing Local Budgets you must use the Allocation/County Line on the Electronic Aid to Counties Website to show the approved local funding. i Line item 101 on the Electronic Aid to Counties Website must be used to budget local appropriations for each program activity, if applicable. ii Line item 102 on the Electronic Aid to Counties Website must be used to budget TXIX Medicaid earned revenues for each program activity, if applicable. iii Line item 103 on the Electronic Aid to Counties Website must be used to budget other earned revenues (e.g., Home Health fees, patient fees (cash), other insurance payments, and . other grants and donations) for each program activity, if applicable. 2) When preparing DENR Program Budgets: i Line item 9000 on the program. budget form must be used to budget the total of lines 101, 102, and 103. ii Line item 101 on the program budget form must be used to budget local County appropriations for each program budget, if applicable. iii Line item 102 on the program budget form is to be used to budget TXIX Medicaid earned revenues for each program budget. However, environmental health programs should not have any Medicaid to budget. iv Line item 103 on the program budget form must be used to budget other earned revenues (e.g., Environmental Health Fees, grants, donations, etc.) for each program, if applicable. v Under "STATE/FEDERAL/SPECIAL FUNDS"anew line has been added to reflect the amount of "Temporary Food Establishment (TFE)" fees collected on behalf of the State. f. When reporting local expenditures (local appropriations, Medicaid or other earned revenues) the department must use the electronic Aid-to-Counties Website to report the pertinent month's actual expenditures. (NOTE that an "actual expenditure" is one for which the item has been ordered, received, invoiced and the check has been cut) or if the Agreement Addenda allows for drawing down funds based on number of individuals screened or provided services, the actual number screened or served multiplied by the per capita rate specified in the Agreement Addenda. The Expenditure Reports must be submitted monthly in the electronic website format and certified in the website to the DHHS Controller's Office. 1) Line item 101 on the Electronic Aid-to-Counties Website must be used to report local appropriations that were expended on a monthly basis 2) Line item 102 on the Electronic Aid-to-Counties Website must be used to report Title XIX (Medicaid) earned revenues that were expended on a monthly basis 3) Line item 103 on the Electronic Aid-to-Counties Website must be used to report other earned revenues that were expended on a monthly basis. 4) Local match for Teen Pregnancy Prevention Initiatives (104) and Bioterrorism (lOb) must be reported on the Electronic Aid-to-Counties Website on a monthly basis.