2011-087 Health - NC Department of Health and Human Services consolidated agreement

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Consolidated Agreement-FYl2 Page 6 of 19 d. The Department must receive prior written approval from the state to subcontract when any of the following conditions exist: i The Department proposes to subcontract to a single entity fifty percent (50%) or more of the total state and federal funds made available through this agreement. ii The Department proposes to subcontract fifty percent (50%) or more, or $50,000, whichever is greater, of the total state and federal funds made available through this agreement for a single public health service or program. iii The Department proposes to subcontract for services in the Women, Infants and Children (WIC) Program. e. The Department shall mail a signed copy of all fmal public health Funding Authorizations to the DPH Budget Office, 1931 Mail Service Center, Raleigh, NC 27699-1931. The Department shall retain a copy of all Funding Authorizations, the monthly certified electronic printed screen of the Expenditure Reports with any amendments (via the Aid-to Counties Website), Consolidated Agreement, Agreement Addenda, Revisions and other financial records in accordance with the current Records Disposition Schedule for County and District Health Departments issued by the NC Division of Archives and History, Department of Cultural Resources and located on their Website at: http://www.ah.dcr.state.nc.us/records/locaUdefault.htm. f. The Department shall mail a signed copy of all final environmental health Budget Forms (DENR 2948) and Addenda (DENR 3300) to the Division of Environmental Health, Environmental Health Services Section, 1632 Mail Service Center, Raleigh, NC 27699-1632. 2. The Department shall prepare and maintain a Local Appropriations Budget (reflecting the plans to use local appropriations or earned fees) for each activity covered by this agreement in a manner consistent with instructions provided in general budgetary guidance from the Division and the specific guidance from the respective programs and enter that budget information into the Electronic Aid to Counties Website for each activity funded under this agreement. a. The Department shall do budget revisions to their Local Appropriation budgets when appropriations will be increased or decreased and enter that information in the Electronic Aid to Counties Website. 3. (Local Earned Revenues) The Department shall observe the following conditions when budgeting and reporting earned revenues: a. Locally appropriated funds may not be supplanted by earned revenues from persons, or public or private third party payors. b. All earned revenue (officially classified as local funds) must be budgeted and spent in the program that earned it except, 1) Revenue generated by WCH Section Programs, except WIC, maybe budgeted and expended (consequently reported) in any WCH Section Program activity. 2) Revenue generated by a local clinic or program that has no state funded activity budget (no state/federal funds) should be budgeted and associated expenditures reported in a state program activity that most closely matches the deliverables of the respective state program. This process will enable the collection of total expenditures in public health per program. c. All fees collected shall be used in the current year or succeeding fiscal years.