2011-087 Health - NC Department of Health and Human Services consolidated agreement

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Consolidated Ageement-FY12 b. For Prior Approval Purposes Page 5 of 19 i. All equipment purchased or leased with an acquisition cost exceeding $2500.00 (except in WIC; see item ii below for WIC requirements), where there is an option to purchase with State/Federal funds must receive prior written approval from the appropriate Branch/Section. For PHP&R Grant funds only this is any purchase exceeding $2500 per invoice (e.g., if the agency is purchasing a computer, monitor, printer, etc. totaling more than $2500 or purchasing 6 computers at $500 each, this should be treated as one purchase for purposes of prior approval.) ii. For WIC, all computer and medical equipment purchased or leased, must receive prior written approval from the Branch regardless of cost. In addition, all other tangible assets (non computer/medical) with an acquisition cost exceeding $500.00 must receive prior approval. iii. The use of Women's and Children's Health Medicaid fees for capital improvements requires prior written approval from the Women's and Children's Health Section. c. For Accounting Purposes: The Department must utilize the depreciation schedule provided by the State for all assets with an acquisition cost of $5,000 or greater. The accumulated depreciation should be recorded in the general fixed assets account group. 15. The Department agrees to execute the following Consolidated Federal Certifications attached to this agreement as applicable when receiving Federal funds: a. Certification regarding Lobbying. b. Certification regarding Debarment. c. Certification regarding Drug-Free Workplace Requirements. d. Certification regarding Environmental Tobacco Smoke C. FISCAL CONTROL 1. The Department shall comply with the Local Government Budget and Fiscal Control Act, North Carolina General Statute Chapter 159, Article 3. a. The Department shall maintain a purchasing and procurement system in accordance with generally accepted accounting practices and procedures set forth by the Local Government Commission. b. The Department shall execute written agreements with all parties who invoice the Department for payment for the provision of services to patients. c. The Department, when subcontracting, must meet the following conditions: i. The Department is not relieved of any of the duties and responsibilities provided in this agreement. ii. The subcontractor will agree to abide by the standards contained herein or to provide such information as to allow the Department to comply with these standards. iii. The subcontractor will agree to allow state and federal authorized representatives' access to any records pertinent to its role as a subcontractor of the Department. iv. Upon request, the Department will make available to the State a copy of subcontracts supported with State/Federal funds.