Agenda - 05-17-2011- 8f - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 17, 2011 SUBJECT: Facilities Use Policv Revisions DEPARTMENT: Asset Management Services/ County Attorney Action Agenda Item No. g " -~_ PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Facilities Use Policy -Mark up Copy Facilities Use Policy -Clean Copy INFORMATION CONTACT: Pam Jones, Asset Management, (919) 245-2652 Annette Moore, Staff Attorney, (919) 245-2317 PURPOSE: To consider adopting the County's Facilities Use Policy; and repealing an Ordinance Regulating Parks and Recreation in Orange County. BACKGROUND: In November 2010 the Board of Commissioners reviewed proposed revisions to the 1999 Facilities Use Policy. Comments by the Board, as well as operational changes prompted by additional staff discussions, have been incorporated into the document. A copy of the document highlighting the changes is attached. The policy is the result of an inter-departmental work group consisting of representatives of the Department on Aging, Animal Services, Asset Management, Board of Commissioners' Office, County Manager's Office, County Attorney's Office, Financial Services, Library, Environment, Agriculture, Parks and Recreation (DEAPR), and Solid Waste. The Policy presented for consideration is summarized below: Available Facilities: o Reservations for public. purpose meetings and events are accepted for the following County facilities: o Main Library, West Campus Office Building and Central Orange Senior Center in Hillsborough; o Southern Human Services Center and Seymour Senior Center in Chapel Hill; o Training Room at Solid Waste Operations Center; and o Multi-purpose room at Animal Services Center. o Courthouse facilities are available for use by political parties as provided in North Carolina General Statute §163-99, and defined in North Carolina General Statute §163- 96. o Note: Only these meeting rooms are recommended for public reservations at this time in order to minimize operating costs, while still providing a core of conveniently located meeting rooms. Meeting rooms in other County buildings are classified in a manner that would not preclude their use upon request, but would not be listed on the website as available (e.g. Link Government Services Center meeting room).