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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 17, 2011 <br />Action Agenda <br />Item No. 5 " -'' <br />SUBJECT: Dissolution of the Hyconeechee Regional Library System <br />DEPARTMENT: Library Services PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />INFORMATION CONTACT: <br />1) Resolution of Hyconeechee .Lucinda Munger, Hyconeechee <br />Regional Library System on Proposed Regional/Orange County Library <br />Dissolution. Director, (919) 245-2528 <br />Clarence Grier, Financial Services <br />2) Proposed Plan of Dissolution with (919) 245-2453 <br />Timeline and Financial Impact <br />(Exhibit 1) <br />3) Letter of Support from Mary Boone, <br />North Carolina State Librarian <br />Concerning Proposed Dissolution <br />PURPOSE: To consider approval of the Dissolution Plan for the Hyconeechee Regional Library <br />System (HRLS) and begin transition to an independent Orange County library system. <br />BACKGROUND: On April 12, 2011, the BOCC received and discussed the draft of the <br />resolution and dissolution plan for the Hyconeechee Regional Library system <br />(http://www.co.orange.nc.us/OCCLERKS/1104123.pdf). To achieve an orderly transition from <br />region to county system, the Orange, Person, and Caswell library directors recommend a multi- <br />year approach to assure a continued high level of service to the communities. The plan would <br />cover FY 2010-11, FY 2011-2012 and FY 2012-2013. During FY 2011-2012 the region would <br />remain intact, but the libraries would work toward full compliance with State Aid regulations. In <br />FY 2012-2013 libraries would become independent systems, but selected services as outlined <br />in the transition plan would remain and would be administered by Orange County. These would <br />include the courier service, which would rotate among the three counties once per week to <br />deliver and return requested materials. Beginning in FY 2012-2013, the courier route would be <br />discontinued and materials would be requested through regular Inter-Library Loan procedures, <br />including any charges for the service. <br />At the April 12th work session, the BOCC recommended that no changes be made to either the <br />draft resolution or the dissolution plan. On April 13, 2011, the HRLS Board formally voted to <br />