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<br />Agenda Automation Questions <br />4) How would viewing hardware be handled? <br />Would Board members use their existing laptops and bring them to each meeting? <br />Would Board members prefer to use small screen touch pad devices, such as iPads? <br />How would Board members envision meetings with other deliberative bodies (Boards <br />of Health, Social Services, Planning; Quarterly Public Hearings; other local <br />governing bodies, e.g., Towns of Chapel Hill, Mebane, Hillsborough)? Would they be <br />compelled to bring laptops or would the County provide these? Providing access <br />devices beyond what is currently available could potentially cost more than the <br />system software and attendant servers. <br />Please share your thoughts on pros and cons of bringing your laptops to meetings <br />versus having equipment available for you at each meeting site. Also discuss how <br />you envision others (staff, the public and other governing bodies with whom you <br />meeT) would access agenda materials. <br />I have no experience with iPads so I cannot comment on preference. A demonstration <br />might be useful. <br />I would bring my laptop. <br />No, would not compel other boards to do anything different at this point. Can <br />encourage members of boards meeting with BOCC to access our digital materials and <br />bring their own devices if they prefer. <br />Laptops at regular meetings. with public can create a visual barrier when the screen is <br />up, a distinct disadvantage in current arrangements, particularly at DSS. <br />I have no interest in dealing with different machines at different locations. <br />I don't like the idea of having to bring a laptop to each meeting. I might have to leave <br />a laptop in a hot car all day, forget, etc. Of course, this makes it hard for the county at <br />present since we have multiple meeting areas. I am willing to do it for the short-term. <br />If we had a regular meeting area, I wouldn't mind brining a laptop to occasional <br />meetings such as those with the towns. I think an iPad might be too small but I have <br />no personal experience with an iPad. <br />I would hope that staff would also access agenda materials through digital media. <br />What to do about Planning Board members and Quarterly Public Hearings is a <br />question for which I don't have a clear response. I am not excited about the idea of <br />paying for equipment for all the Planning Board members simply for Quarterly Public <br />Hearings, but given that we also meet with other boards, we could perhaps have <br />laptops that are used for each of these special meetings. As for other governing <br />bodies, I don't think it is for us to determine how they access agenda material. If we <br />have digital media, then we can certainly offer them access to it. Most of the time it <br />is Orange County that develops the agenda. We could also offer the use of laptops at <br />5/10/2011 Orange County Information Technologies Page 5 of 14 <br />