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S <br />Agenda Automation Questions <br />2) What is the anticipated usage rate for Board members and staff for <br />paperless agendas? <br />There are significant benefits to be gained with a wholesale use of paperless agendas <br />by all meeting participants. However, partial adoption, in which staff supports both a <br />paperless process and a legacy paper-based process can significantly erode or even <br />eliminate those benefits with a net increase in staff time to support dual processes. <br />Please tell us the likelihood of your relying solely on digital format for reviewing <br />meeting materials and managing public meetings.. Feel free to explain conditions <br />under which you would or wouldn't feel comfortable using such a system. <br />Would use frequently. <br />Lengthy or complex documents, or documents with large images that load slowly, are <br />less desirable for paperless perusal. <br />I am skeptical that occasionally providing some paper documents will significantly <br />increase staff time spent on dual processes. <br />I would be fine with relying solely on digital format for meeting materials with the <br />exception of some colored maps and charts. I would like to have colored maps, <br />especially those hard to read even on a printed normal page, printed on the larger size <br />paper when appropriate. <br />I would use paperless options exclusively. If necessary, I would print selected pages <br />for my own use. <br />5/10/2011 Orange County Information Technologies Page 3 of 14 <br />