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4 ~~~ ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM AC.T Meeting Date: December 15, 2009 Action Agenda Item No. ;~, _ {_ SUBJECT: Fire/Rescue/EMS Study Request for Proposal DEPARTMENT: Emergency Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): 1. Request for Proposal # 5158 2. Minutes of RFP Review Committee 3. Review Committee Meetings Attendance Rosters INFORMATION CONTACT: F. Rojas Montes de Oca, Jr. Emergency Services, 919-245-6100 Gwen Harvey, Assistant County Manager, 919-245-2307 Pamela Jones, AMPS 919-245-2652 PURPOSE: To review and comment on a Request for Proposal (RFP #5158), which solicits proposals from qualified vendors to conduct an assessment and provide a report detailing the fire, rescue, emergency medical, and emergency service capabilities within Orange Gounty. BACKGROUND: Since joining Orange County in early 2008, the new Emergency Services Director has been actively working with the Fire Chiefs and other County staff to develop a thoughtful and thorough approach for initiating a new study. In November, the Orange County Emergency Services Department hosted a special meeting of the Fire Chiefs Association to establish a committee whose purpose was to assist in developing an RFP. During this meeting, facilitated by Asset Managemen# and Purchasing Services Director Pam Jones, a group was selected representing fire, rescue and emergency medical interests who would serve as a review committee for the submitted RFPs. On October 8, 2009 and October 21, 2009 the review committee met to fine-tune RFP language developed by David Cannell with the Asset Management and Purchasing Services Department and other staff. Attendance rosters for those meetings (which included Commissioners Barry Jacobs and Steve Yuhasz} are attached. On November 4, 2009, the RFP final draft as agreed upon by the review committee was presented to the fire and rescue chiefs for their comments. It was unanimously accepted at that meeting to move forward with the RFP. A copy of that document is attached. The RFP includes specific milestones and checkpoints during the completion of the study to ensure that the work is progressing as outlined in the RFP. Upon approval by the Board, comments will be incorporated into the RFP and the document distributed to interested parties. as well as advertised on the County's website. It is expected responses will be received in January 2010, after which the review committee will convene to evaluate the proposals and schedule interviews} with selected firms as may be appropriate. The award recommendation is likely to be scheduled for Board consideration in early-Spring, 2010.