Agenda - 05-03-2011 - 5f - Laserfiche WebLink

Browse Search

Institutional Structure 1. Describe actions that will take place during the next year to develop institutional structure. orange County HOME Consortium Response: With the creation of the Community Home Trust, Orange County, Chapel Hill, Carrboro and Hillsborough demonstrated the desire to cooperate among the several jurisdictions to provide the best housing assistance that will serve the !ow-income residents of Orange County, With respect to coordination of resources, funded agencies will communicate with appropriate staff regarding projects in progress, applications submitted to state and federal funding agencies, programs that are particularly successful or troublesome, and other sharing o~ information and sources of funds. Monitoring 1. Describe actions that will take place during ~~he'next year to monitor %~s housing and community development projects ancl~ ensure long=germ compliance with program requirements and comprehensive planning requirements. Drange County HOME Consortium ,Response: To insure that each recipient of HG~E, ~DBG, and o~n~r federal funds operates in compliance with applicable federal lags and regufa~os, Grange County will implement a monitoring strategy that,.. closely reviews ~5u~recipient activities and provides extensive technical assistance- ~o prevent futur~.compliance issues. The Grange County Consortium will impreent a risk analysis matrix for monitoring all appropriate CDBG~~GME subrecipients ~o~ each Fiscal Year ~FY}. This risk analysis closely mirrors the community, Planning De~relopment ~CPD} Notice 04-01, Issued February 2, 2044 and.. CPD NatiG~ OZ-11, which delineates the relevant factors to monitor for determining the risk 'level for the Consortium ar subrecipients. Once projects have :been approved and subrecipients have been issued subrecipient agreements., `the ';sta~i" conducts a four page risk analysis worksheet that looks at Financ~a~ Capacity; N~~nagemen~, Planning and National objectives. Each'subrecipient is graded and ids score is listed in one ~1} of three categories low risk: 0-~3D points; moder~a~e risk: 31-50 points; and high risk; 51-100 points. Based on the ~sco~~,ng for eaen subrecipient, the Consortium determines its annual monitoring s~~edule based on the number of moderate and high risk subrecipients. As a general rule; the staff will monitor on~-site all moderate and high risk subrecipients on an 'annual basis, typically at the midway paint of the Fiscal Year. Conversely, the loW-risk subrecipients are monitored on-site every other Fiscal Year during the same timeframe, and desk reviews are conducted throughout the year. When a subrecipient's risk assessment calls for an on-site monitoring, the following procedures are followed • The PJ reviews its own files an the subrecipient to be monitored, particularly quarterly reports, performance agreements, and payment requests. A visit is made to the subrecipient. P~ staff meets with subrecipient staff, reviews financial and administrative management, and visits program sites. Documents requested of the subrecipient may includes personnel ,policies; FY 2011-.2012 Action Plan 32