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6 <br />In any event, the Assistance provided under this Agreement shall not be used in the payment <br />of any bonus or commission for the purpose of obtaining DOC approval of the application <br />for such assistance, ~or DOC approval of applications for additional assistance, or any other <br />approval or concurrence of DOC required under this Agreement, or the North Carolina <br />Community Development Block Grant Administrative Rules, with respect thereto; provided, <br />however, that reasonable fees or bona fide technical, consultant, managerial or other such , <br />services, other than actual solicitation, are not prohibited if otherwise eligible as program <br />costs and allowed by applicable law. <br />Additionally, certain limited exceptions to the conflict of interest nzles listed in 24 <br />C.F.R. § 570.489 may be granted in writing by HUD and/or DOC upon written <br />request and the provision of information specified in 24 C.F.R. § 570.489(h)(ii)(4). <br />7. Reimbursement to DOC for Improper Expenditures. The Recipient will reimburse <br />DOC for any amount of Grant assistance improperly expended, either deliberately or <br />non-deliberately, by any person or entity. Additionally, a contract for administrative <br />services shall include a clause holding the adnunistrator organization responsible for <br />reimbursement to the Recipient for any improperly expended grant funds that had to <br />be returned to DOC. <br />8. Recordkeepin Requirements. Recipient will maintain any and all records and <br />comply with all responsibilities asmay be required under typical CDBG <br />recordkeeping (for example, records and responsibilities set forth in 4 N.C.A.C. <br />19L.0911 ("Recordkeeping"), 24 C.F.R 570.490 ("Recordkeeping Requirements"), <br />24 C.F.R. § 570.506 ("Records to be maintained") and 24 C.F.R. § 85.42 ("Retention <br />and Access Requirements for Records") as each may be modified by HUD or DOC) <br />as well as records and responsibilities related to CDBG or specifically to CDBG <br />funds. Recipient agrees to comply with any additional record-keeping requirements <br />now or hereinafter set forth by DOC, HUD or any other federal or state entity. <br />9. Access to Records. The Recipient shall provide any duly authorized representative of <br />DOC, the State of North Carolina, the federal Department of Housing and Urban <br />Development (HUD), and the Comptroller General, the Inspector General and other <br />authorized parties at all reasonable times access to and the right to inspect, copy, <br />monitor, and examine all of the books, papers, records, and other documents relating <br />to the grant for a period of five years following the completion of all close-out <br />procedures. All original files shall be maintained at the Local Government offices <br />for access purposes. <br />10. Release of Personal Financial and Identifying Information. To ensure and document <br />compliance with CDBG income requirements as well as other matters, Recipient shall obtain <br />and retain personal, income-related, financial, tax annd/or related information from <br />individuals and families that are benefitting from Grant or Program funds. Additionally, <br />Recipient is obligated to provide access to any and all information relating to the Program to <br />DOC, HUD or some other appropriate federal or state monitoring entity, upon DOC's <br />request. This obligation includes, but is not limited to, the personal, financial and identifying <br />information of individuals assisted by the Program. As such, Recipient shall obtain any <br />releases or waivers from all individuals or entities necessary to ensure that this information <br />4 <br />