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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 19, 2011 <br />Action Agenda <br />Item No. ~ ~ h <br />SUBJECT• Technology Purchases <br />DEPARTMENT: Information Technologies PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Lenovo Quote <br />Software House International Quote <br />e-Plus Storage Area Network Quote <br />INFORMATION CONTACT: <br />Todd Jones, (919) 245-2285 <br />PURPOSE: To approve 1) the purchase of 350 computers to replace aging inventory; 2) the <br />upgrade of another 350 computers with current operating systems and office software; and 3) <br />the purchase of a Storage Area Network device. <br />BACKGROUND: Orange County has been operating on a four year computer replacement <br />cycle since 2002. However, budget priorities have diverted some of these funds toward other <br />critical technology needs over the past few years. Consequently, the oldest computers in <br />service in the County are up to 8 years old. These older machines' ability to efficiently run <br />modern operating systems and applications has approached their reasonable limit. <br />Information Technologies seeks to replace the oldest 200 desktops and 150 laptops with <br />modern equipment from Lenovo. These replacements will supplant the oldest equipment in the <br />County to provide increased performance and compatibili#y with modern software. This <br />equipment will also feature up to date operating systems and office software. <br />Information Technologies also seeks to upgrade 350 computers not being upgraded this fiscal <br />year with Windows? Operating Systems and Microsoft Office 2010 software. This upgrade will <br />maximize the useful life of the upgraded computers and ensure greater compatibility with public <br />and staff documents and files. <br />Information Technologies will offer to donate retired equipment to organizations such as the <br />school systems, the Kramden Institute or any other non-profit agency as the Board directs. <br />Information Technologies also needs to implement a replacement Storage Area Network (SAN) <br />device. The SAN will allow efficient management of data storage needs for the County. The <br />County's existing SAN, purchased in 2005, has allowed the County to: <br />• Have high availability of data for staff and public (99.7% +) <br />• Provide increased availability of modern software services <br />