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10 <br />Consolidated Agrcxment-FY12 <br />Page 6 of 19 <br />d. The Department must receive prior written approval from the state to subcontract when any of the <br />following conditions exist: <br />i The Department proposes to subcontract to a single entity fifty percent (50%) or more of the <br />total state and federal funds made available through this agreement. <br />ii The Department proposes to subcontract fifty percent (50%) or more, or $50,000, whichever is <br />greater, of the total state and federal funds made available through this agreement for a single <br />public health service or program. <br />iii The Department proposes to subcontract for services in the Women, Infants and Children <br />(WIC) Program. <br />e. The Department shall mail a signed copy of all final public health Funding Authorizations to the <br />DPH Budget Office, 1931 Mail Service Center, Raleigh, NC 27699-1931. The Department shall <br />retain a copy of all Funding Authorizations, the monthly certified electronic printed screen of the <br />Expenditure Reports with any amendments (via the Aid-to Counties Website), Consolidated <br />Agreement, Agreement Addenda, Revisions and other financial records in accordance with the <br />current Records Disposition Schedule for County and District Health Departments issued by the <br />NC Division of Archives and History, Department of Cultural Resources and located on their <br />Website at: http://www.ah.dcr.state.nc.us/records/locaUdefault.htm. <br />f. The Department shall mail a signed copy of all final environmental health Budget Forms (DENR <br />2948) and Addenda (DENR 3300) to the Division of Environmental Health, Environmental Health <br />Services Section, 1632 Mail Service Center, Raleigh, NC 27699-1632. <br />2. The Department shall prepare and maintain a Local Appropriations Budget (reflecting the plans to use <br />local appropriations or earned fees) for each activity covered by this agreement in a manner consistent <br />with instructions provided in general budgetary guidance from the Division and the specific guidance <br />from the respective programs and enter that budget information into the Electronic Aid to Counties <br />Website for each activity funded under this agreement. <br />a. The Department shall do budget revisions to their Local Appropriation budgets when <br />appropriations will be increased or decreased and enter that information in the Electronic Aid to <br />Counties Website. <br />3. (Local Earned Revenues) The Department shall Observe the following conditions when budgeting and <br />reporting earned revenues: <br />a. Locally appropriated funds may not be supplanted by earned revenues from persons, or public or <br />private third party payors. <br />b. All earned revenue (officially classified as local funds) must be budgeted and spent in the program <br />that earned it except, <br />1} Revenue generated by WCH Section Programs, except WIC, may be budgeted and expended <br />(consequently reported} in any WCH Section Program activity. <br />2) Revenue generated by a local clinic or program that has no state funded activity budget (no <br />state/federal funds) should be budgeted and associated expenditures reported in a state program <br />activity that most closely matches the deliverables of the respective state program. This process <br />will enable the collection of total expenditures in public health per program. <br />c. All fees collected shall be used in the current year or succeeding fiscal years. <br />