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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 12, 2011 <br />Action Agenda <br />Item No. _~ <br />SUBJECT: Follow-up on Electronic/Paperless A enda Plannin <br />DEPARTMENT: Information Technologies/ <br />County Manager/Clerk to the <br />Board <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Staff Issues/Questions for Board <br />Consideration <br />INFORMATION CONTACT: <br />Todd Jones, Information Technologies, <br />245-2885 <br />Frank Clifton, County Manager, 245- <br />2306 <br />David Hunt, Clerk's Office, 245-2130 <br />Greg Wilder, Manager's Office, 245- <br />2300 <br />PURPOSE: To follow-up on the Board's use of an electronic/paperless agenda during <br />tonight's work session and provide an opportunity for discussion, questions, and feedback from <br />the Board to staff and vice versa in order to give staff additional baseline information upon <br />which to proceed with electronic/paperless agenda efforts. <br />BACKGROUND: At the Board's March 17, 2011 budget work session, discussion occurred <br />regarding the Board moving toward an electronic agenda process and eliminating the use of <br />paper. Staff from several departments have since met and initially discussed the multitude of <br />variables involved with this effort. Based on that preliminary discussion, staff suggested to <br />Board members that tonight's work session be conducted using the current electronic <br />capabilities available. A work session was suggested since, in comparison to regular meetings, <br />it is not televised, it is not as complex, and there is a smaller volume of associated materials. <br />This initial introduction to electronic agendas and the elimination of paper will provide Board <br />members with an opportunity to gain insight on the actual use of electronic agendas/laptops <br />during a meeting. It will also hopefully allow Board members to identify benefits, concerns, <br />needs, etc. related to electronic agendas including: <br />• format <br />• review of the agenda prior to the meeting <br />• ability to make notes for agenda items <br />• access to multiple documents/pages at the same time <br />• legibility of maps, budget charts, and other similar documents <br />• closed session materials <br />