Agenda - 04-12-2011 - 3 - Laserfiche WebLink

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After fn-depth ~~scuss~orrs a~~ consia~erar'or~ of the ~a~e Library recor~r~err~afiorrs, ~~~ Nl~f. director rid fhe awell ar~a~ Person library direo~ors agreed ~haf ff~e best soiu~iarr for eee~ cour~~y was ~o ~rr~si~iorr from re~ior~al sys~er~ ~o ~l~ree indeper~~er~~ library yfer~s ire ora~er ~o ~oous ors the ~~ecific ~r'brary ser~r'ce needs of each cour~~y. ~r~ April ~, 20~ ~ ff~e newly ud~e rues and regu~a~ions werr~ ~rrfo effect ar~a~ the lade Library has regues~ea~ ~haf a de~errr~irra~ior~ be provided ~y June ~o, 0~ ~ regara~irr ~E~e future of ~}~ ~2eior~ wii#~ fr~1i compiiarrce b y July ~, ~0 ~ . Primary Peasons forTransition to [ndependent bounty Systems: ~ } According to estimates from the grange bounty Financial Services department, hiring an independent financelbusirress manager uvould cost approximately ~4,~Dg per gear. urrent[y the region pays grange bounty an annual sum of ~,g~g far those services. As pith any other county operating depar#ment, this post could be absorbed internally by each caur~ty FinancelBudet off ice. } fiver the years the three ~} counties have developed into distinct service areas that required targetedlfacused library service based on each c~unfiy's unique population, The threo library systems v~ould be able to develop their specific palicie, procedure, catalog, electronic resource offerings, and long range strategic plan. } The counties rauld b farrrrally recognized by the State Library of North Carolina a three independent library systems. This v~ould llov~ for greater vpportunityto apply far state and federal grams based on oach county's needs and demographics. Currently, applications for grants must be done for the entiro region and noea[s that are just county specific may not be addressed unless it vtirould benefit the entire region. To achieve an orderly transifian frar~ region to county system, the library directors recommend a rnulti~year approach to assure a continued high level of service to tho comrnunitio. The plan v~ould cover FY ~0~0-~ ~, FY ~0~ ~-~~~~ and FY 20~~ ~- ~~~~. during FY 20~ ~-~g~ the region uvauld remain intact, but libraries v~rauld ~var[c to~rard full compliance pith State Aid regulations. In FY ~a~~#20~ libraries vuould be independent systems, but selected services as outlined in the transition plan v~ould remain and ~rould be administered by grange bounty ~n April ~ , 2~ ~ ~ , the H RL Board ~ri~~ formally vote an the proposal for disoiution and transition timeline. Shvu[d there bo an affirmative vote, the proposal evil[ re#urn to respective County management staffs and Boards of Con~n~issioners Frith a request they consider authorization. The documents could then be sent to the State Library for fornna[ notification. Attachments ~ , 2, and are the draft resolution authorizing dissolution, a draft plan of action far dissolution, and letter of support provided by the State Librarian. ~'INA~I~~AL IN~PACT: Beginning in FY 20~ ~ -~ grange County v~rould begin to absorb certain expenses that are na~r paid by the regional library systerr~. [n FY ~g~ ~ ~~ ~ there ~rould be an additional expense of ~ ~ t~ in personnel casts, In FY ~0~ ~-~ ~ the County ~rould assume another ~8,g9 in personnel costs and ,egg in POLARIS ~boak catalog and patron account soft~rare~ maintenance. Hovvevers these costs ~rould be off set by elimination of the ~~,ggg in fees paid from each county to the regional sytern. Tho estimated overall not financial impact to grange County follo~vin the ~~~ year of dissolution in FY ~g~-~ uvould be an increase of S,~D~a