2004 NS Purchasing - Topographic Survey of Fairview Park

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/ ` ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 16, 2004 Action Agenda Item No. ,5 -,~-~ SUBJECT: Contract for Topographic Survey of Fairview Park DEPARTMENT: ERCD, Purchasing PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Consultant Survey Proposal INFORMATION CONTACT: David Stancil, ext 2590 Pam Jones, ext 2650 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider awarding a contract to Summit Consulting Engineers for a survey of topography on the 67-acre property owned by Orange County and the Town of Hillsborough for an expansion of Fairview Park. BACKGROUND: Orange County has solicited qualified and experienced firms to conduct surveys of cultural and archaeological resources, and topography, for the Fairview Park site, which is owned by Orange County and the Town of Hillsborough. These surveys are necessary for the design process for Fairview Park and associated facilities. Orange County received four submittals of qualifications for the topographic survey work, and after a thorough evaluation of the submittals and consultation with the Purchasing Department, staff recommends awarding the contract to Summit Consulting Engineers of Hillsborough. The survey results would be completed by the end of March 2005. A proposed contract for the cultural and archaeological survey will be presented to the Board at a December meeting, with results of this survey completed by February. FINANCIAL IMPACT: The cost of the topographic survey is $30,925. Funding exists in the current budget for Fairview Park for this survey. RECOMMENDATION(S): The Manager recommends that the BOCC approve the contract with Summit Engineering for completion of a topographic survey of Fairview Park, and authorize the Chair to sign the contract, subject to final review by staff and County Attorney.