Agenda - 03-15-2011- 8a - Laserfiche WebLink

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89 Fax: (919} 644-3001 Email: dcannellCa~co.orange.nc.us {PREFERRED!} Afl questions pertaining to this RFP must be submitted in writing no later than, 2009. Only written questions will be considered formal. Any information given by telephone will be ,considered informal. Any questions that the Ccunty feels are pertinent to ail proposers will be addressed as addendum to the RFP and wilt be sent to vendors as wel! as posted on the County webslte. Fax and a-mail messages will be treated as written questions. 7. Insurance: The Contractor to whom this contract is awarded shall secure and maintain, at his/her sole expense, commercial general liability insurance applicable to the work of this contract during the duration of the Contract. Contractor shah also maintain workers` compensation insurance providing statutory benefits during the duration of this contract. Satisfactory certificates of insurance shall be filed with the County prior to~starting any work an the Contract. A!I insurance companies must be licensed to do business in the State of North Carolina. Ensurer shall agree to provide notice to the County of Orange not less than 45 days before any change in coverage. The form and limits of such insurance, together with the underwriter thereo# in each case, shah be acceptable to the County, but regardless of such acceptance, it shall be the responsibility of the Contractor to maintain adequate insurance coverage at ail times. Failure of the Contractor to maintain adequate coverage shall not relieve himlt-er of any contractual responsibility or ob[iga#ion. 8. Hold Harmless The successful proposal shall agree to defend, indemnify and hold harmless Orange County from all loss, liability, claims, actions damages, or expenses (including reasonable attorney's fees} arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or willful misconduct of the Contractor; any suits brought against the County for or on account of the use of patented appliances, products, ar processes, or the infringement of any patent, trademark, copyright, or alleged negligence on the part of the Contractor. 9. Signing Proposals The County will prepare contracts for the successful f#rm using the name exactly as it appears in the proposal. Therefore, it is absolutely necessary #hat the proposer sign the proposal using the correct and complete legal name. 1 p. Award of Contract ,. The award will be made to the Contractor who submits the proposal which is in the best interest of the County. Such evaluations will include the relevant experience of the f'srm, the capability of the firm, the cost of the project, and other factors deemed by the County to be in the best interest of the County. Orange County reserves the right to reject any or all proposals at its sole discretion or to waive any specific irregularities or formalities in order to accept a proposal deemed to be !n the best interest of the County. The Gounty shall have a period of ninety (90) days after the opening of the proposals in which to award the contract.