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Orange County Information Technology <br />Orange County has been working diligently since our meetings with Patriot, IIS <br />and Strock and Associates on April 2nd & 3rd to clarify the requirements and <br />specifications for the technology supporting the County's Parcel Identification <br />Number (PIN) Management processes, There were concerns among Orange <br />County employees that the original work performed between Orange County and <br />Patriot did not adequately describe the technology requirements. To address <br />these concerns, the County's subject- matter -experts; -in- concert- with -ITT- has.- ..— __.__- .- ___ - -_. <br />developed a series of documents Orange County feels will more fully explain how <br />the process works and how it might be improved with newer technology. <br />it is also our hope that this work to further detail our needs will assist Patriot <br />Systems in more efficiently designing a PIN system, by reducing the amount of <br />give and take in hashing out detailed needs. <br />Lastly, Orange County anticipates Patriot Systems may propose managing some <br />of the data listed in the PIN Application Data Model in the AssessPro database <br />rather than the PIN Application itself. This is not a problem, as long as the same <br />functionalities are supported. <br />Digesting these documents <br />Orange County recognizes there's a lot of detail and depth in these documents. <br />Our guess is that reading any single document in isolation will produce more <br />confusion than clarity. Thus, Orange County recommends Patriot pore through <br />these documents as a whole, referencing each document off the others. <br />Document 1: PIN Application Data Model <br />This document lists all the data fields Orange County believes are necessary to <br />support the PIN Application. Orange County hopes the column headings are <br />self - explanatory and guide Patriot to envisioning how the underlying database <br />should be constructed. <br />Prime Contact: Anita Sundaram (919) 245 -2287, <br />asundaram @co.orange.nc.us <br />Document 2: System Diagram <br />This document provides a visual depiction of the PIN Application and the various <br />other systems it interacts with. This diagram is intended to be a high -level view, <br />with detail provided in other documents. <br />Prime Contact: Steve Averett (919) 245 -2501, saverett @co.orange.nc.us <br />Document 3: Workflow <br />This document provides a visual depiction of the business processes that invoke <br />the PIN Application. Much of the workflow shown involves staff decisions and /or <br />other systems in the overall business processes. Like the System Diagram, this <br />Page 1 of 2 11/9/2009 PIMS Project <br />