2009-086 IT - Tax - Property Information Management System Software Vendors, Project Managers, and Transitional Contract Assistance

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Orange County Information Technologies another tool, the Public Notice Sheet Application will feed resulting new PINS and initial attributes to the PIN Application database. PIN Index - The PIN Master Index is the official real property index of all recorded documents in the Reamer of Deeds Office that describe Imd —The_ creation- md_use oftho_PINJoxlhese__ - -_ - - purposes is governed by the General Statutes and described in the County's user manuals. This includes an ordinance approved by the Orange County Board of Commissioners in 1982. The PIN in Orange County has been used for these purposes for 30 years: parcel identity, parcel indexing, and situs addressing. This new application will have to interface with the Register of = Deed's existing indexing system, AMCad. (Currently, this interface is through creation, exchange and processing of XML files, but we're looking into having AmCad redevelop their interface so that it's more of a SQL to SQL dialog between the two databases.) PIN Maintenance -- The PIN Application will manage basic land data and status for the Assessor and other offices. This will include real property ownership with owner's mailing address, the transfer of property ownership, the parcel's situs address, and various Land features 1 used by the Assessor and other offices (legal description, parcel size, tax ID(s), jurisdictional TD, tax status, PIN status, and tax types). Most PIN creations, referenced above, will be via application functions subdividing and combining real property with associated ownership and geographic feature data provided by recorded documents and GIS. PIN Query - The PIN Application requires an intuitive and dynamic query functionality. It must serve public staff, real property professionals, and citizens in both a in -house and web environment. Land Records, appraisal, and revenue staff will have query access in their maintenance functions and public. Many of these queries will serve as interfaces with other documents, but we need a robust query system for public researches and internal use. Worksnaee - The PIN Application will allow some data fields to be automatically input directly from other applications (See the PIN Application Data Model for specific fields and the System Diagram for a visual depiction), some will be manually keyed, while others will require user verification prior to automate input. For those fields requiring validation, we propose the PIN = Application have a "workspace" where such data requiring validation are queued up for Land Records staff to review and then based on that review, Accept, Edit, Hold or Cancel. See the Use Cases for more detailed description of this functionality. Information that Patriot Needs: 1. On Page I , we need a write up of the legal verbage that needs to print on a warranted hardcopy for the customer. 2 A list of the GIS Attributes as described on pane 2 It also discussed pre- assigned 7 Formatted: Numbered + Level: 1 + attributes: we will need these as well. Numbering style: 2, ... +start + Alignment: Left + Aligned at: 0.25" + In dent at: 0.5' Page 8 of 8 11/9/2009"' � '00 PIMS Project