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Orange County Information Technologies <br />relationship in the PIN Application is the concept of a parent PIN <br />or parent PINS (in the case of a merge). By tracking just this one <br />level- of parental ancestry, the PIN Application can be leveraged in <br />land research to reveal an entire "lineage" of a parcel, including <br />---- ___. -- —__ -- -- refexences-to alLsupportinglegaLdocuments– This-capabi*- . - - -_ -- _ _ -- <br />allows land research to be done with great efficiency – the PIN <br />Application will be able to show all ancestral parcels, and their <br />- <br />complete library of legal documents from a simple query. <br />The PIN Application will also track historical changes to <br />qq <br />ownership, tax stamps and a few other fields that evolve over time, <br />but which are required to perform "as -of' queries. <br />One important design goal is to reduce rekeying of data as much as <br />possible. Therefore, as systems like GIS and the Register of Deeds - <br />feed data to the PIN Application, we'd like Patriot to develop a <br />"workspace tool" in which these bits of data to be imported into <br />Patriot can be reviewed by Land Records personnel who can then <br />import them, modify them or reject the importation. (New piece for <br />Patriot <br />Many systems will be pulling data from the PIN Application also.= <br />These other systems are SQL based and such interfaces will be <br />direct SQL queries. Patriot will be responsible for providing the <br />data but will not be responsible for getting the data into the other <br />pieces of software. The County will use a version of SyncPro to <br />sync the GiS data with the PIN Application and if necessary the <br />data within AssessPro. The AssessPro piece will be necessary to <br />check for accounts that already exist in AssessPro before creating _ <br />them in PIN. <br />We currently do not envision the PIN Application will "push" data, .. . <br />but rather will respond to queries. <br />High Level Workflow The PIN Application provides critical functionality in supporting <br />the County's PIN ordinance and various business processes. <br />Because the County "pre- assigns" PINS to parcels before they are <br />officially recorded by the Register of Deeds, the PIN Application <br />needs to record preliminary PINS and some attributes, from GIS. <br />Once the pre - assignment is complete with sufficient attributes, the <br />data is presented to the Register of Deeds, with the legal <br />paperwork that initiated the newly created parcel. <br />Register of Deeds does its official recording. Document data is <br />then sent to the PIN Application, where it is verified, along with <br />Page 2 of 8 11/9/20095 r ' 09 PIMS Project <br />