Agenda - 03-03-2011 - 4k - Laserfiche WebLink

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Attachment 1 10/15/10 3 SportsPlex Community Advisory Committee Recommendation The SportsPlex Community Advisory Committee should be downsized and become more closely integrated with the SportsPlex management and less with County government. An Advisory Committee of seven members is appropriate with one or two County staff members attending as resources/keeping a finger on the pulse/maybe even serving as ex-officio members. The seven members of the reconfigured Advisory Committee should be member users of the SportsPlex representing the various different offerings -Aquatics, Figure/Public Skating, Hockey, School Systems, Fitness, Senior Programs, and Kids Camps/After School. Initially, the SportsPlex Management staff would solicit interest in serving in the seven member categories from SportsPlex members. The Management staff would forward a recommended list of seven members, each fitting one of the categories, to the County Manager for review/comment. Initial terms should be randomly split between two and three- yearterms. Future vacancies would be filled by solicitation of SportsPlex members by SportsPlex management and consultation with the County Manager. The one or two County staff members, appointed by the County Manager, should likely be 1) the DEAPR Director (or designee) in conjunction with that Department's role in oversight of the Management contract and/or 2) the Asset Management & Purchasing Services Director (or designee) in conjunction with the responsibility for the facility, equipment, capital improvements and repairs, parking, pond, and interconnections with the Central Orange Senior Center facility, which is operated by a different County department. The Advisory Committee would select its own Chair and Vice Chair on an annual basis. The SportsPlex Management staff, in conjunction with Committee members, would establish a regular meeting schedule with the ability of the Chair to call additional meetings as may be necessary. SportsPlex Management staff would be responsible for administrative responsibilities for the Committee including drafting agendas in conjunction with the Committee leadership, keeping records/minutes of Committee discussions, conferring with County staff regarding any significant issues that arise as part of Committee discussions, etc. The Advisory Committee and Management staff would provide an annual summary report to the County Manager on the discussions/actions/concerns/etc. of the Advisory Committee during the past year and for the upcoming year. It may be worth designating the specific timing of this report based a number of factors - as part of the County departmental budget process, or as part of the