Agenda - 03-03-2011 - 4k - Laserfiche WebLink

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2 one or two County staff members to attend Committee meetings as liaisons. These staff members would likely be 1) the DEAPR Director (or designee) in conjunction with that Department's role in oversight of the Management contract and/or 2) the Asset Management Director (or designee) in conjunction with the responsibility for the SportsPlex facility, equipment, capital improvements and repairs, parking, pond, and interconnections with the Central Orange Senior Center facility, which is operated by the County Department of Aging. The Advisory Committee and SportsPlex Management staff would provide an annual summary report to the County Manager on the discussions/actions/concerns/etc. of the Advisory Committee during the past year and plans for the upcoming year. This would likely occur as part of the County departmental budget process or on anniversary dates of the County's contract with the SportsPlex's management company. The County Manager would subsequently share the annual report with the Board of Commissioners with any Manager/staff comments. The goal of the Manager's recommendation is: 1) to ensure that the SportsPlex's .Management company maintains a structure to garner member input and feedback; 2) to remove the County from the administrative role for the Committee; and 3) to focus County staff's efforts regarding the SportsPlex toward oversight of the management contract and oversight/maintenance of the County-owned SportsPlex facility. The Manager's recommendation was shared with current SportsPlex Community Advisory Committee members at a November 29, 2010 meeting. Committee members were generally receptive to the new structure. Several members did note the need to ensure adequate representation/involvement from both school systems and the inclusion of representatives who participate in less visible SportsPlex activities not related to the pool or ice rink, such as fitness. This proposed reorganization plan has also been shared with John Stock with Recreation Factory Partners (RFP), the SportsPlex Management firm. Mr. Stock has indicated his support for the proposal, expressing an interest in the new Committee providing more strategic thinking for the SportsPlex's long term benefit and also asking SportsPlex staff hard questions to stretch staff's current thinking. The Manager has already discussed this framework with DEAPR Director David Stancil in the event the Board of Commissioners agrees with this direction. Mr. Stancil has also conversed with Mr. Stock on future interaction and the potential new Committee. FINANCIAL IMPACT: There is minimal financial impact associated with this item RECOMMENDATION(S): The Manager recommends that the Board: 1) Approve the Charge, Composition and other provisions as outlined on Attachment 2 for a reorganized SportsPlex Community Advisory Committee; 2) Direct the Manager and DEAPR Director to confer with SportsPlex Management on initial potential appointees for the designated positions for the Committee; and 3) Direct the Manager to work with SportsPlex Management to appoint individuals to fill any future vacancies that occur on the Committee.