Agenda - 03-03-2011 - 4f - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 3, 2011 Action Agenda Item No. ~' SUBJECT: Contract Amendment for Engineering and Construction Administration Services for Twin Creeks Greenway DEPARTMENT: Asset Management, Planning PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment A: Budget Attachment B: Professional Services Letter of Amendment to an Existing Contract Dated 2/7/2011 Attachment C: NCDOT Memo Regarding ARRA Project Requirements INFORMATION CONTACT: Pam Jones, Asset Management, 919-245-2652 Jeff Thompson, Asset Management, 919-245-2658 Karen Lincoln, Planning, 919-245-2580 PURPOSE: To consider approval of the Contract Amendment not to exceed a total of $25,875 for additional Contract Administration Services with Coulter, Jewell, Thames, PA ("CJT") for the Twin Creeks Greenway Project as specifically required by the North Carolina Department of Transportation (NCDOT) as Contract Administrator for American Recovery and Reinvestment Act ("ARRA") funds. BACKGROUND: On June 27, 2006, the BOCC also awarded a professional services contract to Coulter, Jewell, Thames, PA for design and construction administration services for Twin Creeks Phase 1. This original contract includes $25,000 for Contract Administration ("CA") services provided by the Designer of the project. On December 7, 2009, the Board authorized a bid award in the amount of $498,992.40 to McQueen Construction of Bahama, NC for the construction of the .62 mile Twin Creeks greenway project within the Twin Creeks Park site near Morris Grove Elementary School. This construction began in the spring of 2010 and is currently scheduled to be completed in the spring of 2011. Attachment A illustrates the budget originally distributed as an attachment for the December 7, 2009 construction bid award abstract. In December 2009, the County was awarded reimbursement of up to $429,457 of this project cost from the Federal Government through the American Recovery and Reinvestment Act ("ARRA") program funds. These funds will supplement the existing budget attached. On February 16, 2010, the BOCC approved a contract amendment for CJT's services to fulfill the required NCDOT oversight in an amount not to exceed $106,400. Due to prolonged NCDOT review of the project's bridge element (designed and reviewed according to NCDOT standards), this required oversight service will likely exceed the amended amount of $106,400. CJT's request for the additional not-to-exceed amount of $25,875 addresses this delay (note Attachment B, "Professional Services Contract Amendment dated 2R/2011 "). The bridge