ORD-2004-104 - Parks Operations Base and County Storage Facility Capital Project Ordinance

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~~ = moo ~' `~' `~ 9. Items for Decision--Regular Agenda ~ a a. Parks Operations Base and County Storas~e Facility: Approvals for Architect and Capital Project Ordinance The Board considered exempting this project from the qualification-based selection process for architect services as allowed by GG 143-64.32 and awarding a contract with Corley Redfoot Zach Architects (CRZ) in an amount not to exceed $45,000 for the design of buildings at the Public Works site to be used as a storage facility for County departments and a base for operations of the Parks Department and authorizing the Chair to sign on behalf of the Board; and approving the capital project ordinance funding of $675,000 to the project commensurate with discussions during the recent budget deliberations. Purchasing and Central Services Director Pam Jones summarized the information in the agenda abstract. She said that the staff and Commissioner Halkiotis met over the summer to determine the possibilities of bringing this in during the period of the lease, which expires July 31, 2005. The abstract covers the discussion during the meetings. The cost of construction is $600,000 -split evenly between the storage facility and parks operations base. The storage needs for records will not be accommodated immediately. A bay could be added in the future to the proposed storage facility as funding becomes available, or the existing storage could be reconfigured to accommodate the records storage (i.e., upstairs Government Services Center Annex). The staff is recommending that the Board exempt this project form the qualification- based selection and move forward with the contract with Corley Redfoot Zach. Commissioner Brown asked Lori Taft to describe the parks operations base. Lori Taft said that this would be an operations base for their parks division only. This location could be a central base for larger equipment. Some parks will have to have their own storage units for smaller equipment. Commissioner Brown asked how long this facility would be adequate and Lori Taft said that they were hopeful that it would be adequate for at least five years, depending on how fast the new projects are developed. Chair Jacobs asked for clarification that this site will in no way interfere with collaborative efforts with Hillsborough and Pam Jones said no. A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to exempt this project from the qualification-based selection process for architect services as allowed by GG 143-64.32 and award a contract with Corley Redfoot Zach Architects (CRZ) in an amount not to exceed $45,000 for the design of buildings at the Public Works site to be used as a storage facility for County departments and a base for operations of the Parks Department and authorize the Chair to sign on behalf of the Board; and to approve the capital project ordinance funding $675,000 to the project commensurate with discussions during the recent budget deliberations. VOTE: UNANIMOUS b. Contract Approval: Southern Orange Senior Center Architect The Board considered accepting the recommendation of the Southern Orange Senior Center Architect Selection Panel; approving a contract with Gurlitz Architects, from Durham, North Carolina, contingent upon county attorney and staff review, in an amount not to exceed $322,000 as outlined in the attached cost proposal from Gurlitz; authorizing the Chair to sign on behalf of the Board; .and directing the Manager to request Expedited Review of the project from the Town of Chapel Hill. Pam Jones said that the architect selection committee met and consisted of Ann Johnson, Peachy Wicker, Nate Davis, and Don Wilhoit, as well as Commissioners Halkiotis and