ORD-2004-096 - Budget Amendment #14 -

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fiscal year. This budget amendment provides for the receipt of these funds. (See °~ Attachment 1, column #2) Equipment and Vehicle Replacements 3. On May 18, 2004, the Board of County Commissioners approved equipment financing of a glass recycling truck ($143,589) for the Solid Waste Enterprise Fund, and four ambulances ($378,300) for Emergency Management. Along with these, the Board also approved equipment financing in Fall 2003 for a crawler dozer ($308,451) and a front loading refuse truck ($161,754) for the Solid Waste Enterprise Fund. Financing has been secured for this equipment through an existing financing agreement previously approved by the BOCC with Centra{ Carolina Bank fora 59-month term at an interest rate of 3.95%. Sufficient funds to cover the principal and interest payments for these vehicle purchases are included in the proposed FY 2004-05 Solid Waste Enterprise Fund budget for the Solid Waste associated equipment, and in the County's proposed FY 2004-05 debt service payments in the General Fund for the four ambulances. This technical budget amendment provides for the receipt of the proceeds from the loans as revenues, as well as the offsetting expenditures for this equipment. The Solid Waste equipment will be reflected in the Solid Waste Enterprise Fund, while the four ambulances will be reflected in the Equipment and Vehicles Capital Project Ordinance. (See Attachment 2, Equipment and Vehicles Capital Project Ordinance). County-Wide 4. This fiscal year was the first full year of operations with a new financial system, MUNIS. In establishing and implementing the new system during the course of the year, staff has noticed some changes in the chart of the accounts that need addressing through a technical budget amendment. For example, the Arts Commission budget was originally budgeted in the Community and Environment function, but the more appropriate budgeting of this department is in the Culture and Recreation function. Also, non-departmental expenditures have been established in the appropriate functions instead of a stand alone function, as they were in the legacy system, and some of these non-departmentals need to be moved to their appropriate functions. This budget amendment provides for these needed technical amendments. (See Attachment 1, column #4) 5. Additional technical amendments are also needed to reverse a budgeted entry approved on October 1, 2003, as part of budget amendment #3, for acceptance of EMS Continuity of Government Planning funds. The amount of funds totaling $49,503 was already included in the department's budget for FY 2003-04. Also, a technical amendment is needed to enter the appropriation of $103,500 from the Genera{ Fund fund balance approved by the Board on April 20, 2004, as part of budget amendment #11. This appropriation is to cover anticipated year-end expenditures and to cover the unpaid and underpaid funds due to the Town of Hillsborough. This budget amendment provides for these needed technical amendments. (See Attachment 1, column #5)