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Agenda - 02-15-2011 - 7b
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Agenda - 02-15-2011 - 7b
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Last modified
2/14/2011 10:09:34 AM
Creation date
2/14/2011 10:09:31 AM
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BOCC
Date
2/15/2011
Meeting Type
Regular Meeting
Document Type
Agenda
Agenda Item
7b
Document Relationships
Minutes 02-15-2011
(Linked From)
Path:
\Board of County Commissioners\Minutes - Approved\2010's\2011
ORD-2011-009 School Capital Projects Budget Ordinance Amendments – Budget Amendment #7-B
(Linked From)
Path:
\Board of County Commissioners\Ordinances\Ordinance 2010-2019\2011
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5 <br />or potential over-budget conditions. Indicated problems wilt be discussed with the <br />responsible department to determine any action that is needed and who is <br />responsible for taking the action. <br />IV. Closing Capital Project Ordinances <br />Capital Project Ordinances are considered to -be for the life of the project. <br />Projects should be closed out in as soon as possible once the project is <br />completed. For audit and financial 'reporting purposes Capital Project <br />Ordinances and activity have to remain in the financial records till the fiscal year <br />is closed if any activity has taken place during a fiscal year. <br />Active Capital Projects Ordinances will be reviewed by the Financial Services <br />Department after the completion of each fiscal year. A determination will be <br />made in consultation with the responsible Department or School System if there <br />will be any further activity beyond the end of the fiscal year related to the project. <br />Those capita{ projects that will have no further activity will be brought to the <br />Board of County Commissioner for closure of the Capital Project Ordinance: <br />Capital Projects Ordinances which have continual funding through annua{ <br />amendments will be amended to close prior year funding for which activity is <br />completed. <br />V. Use of Capital Project Funds ' <br />Capital Project funding should be used for capital purposes. Exceptions to this <br />would be startup costs associated with new schools. Renovation and major <br />replacements (roofs, HVAC) can be included within the definition, of capital <br />projects however normal ongoing maintenance expenditures are not. <br />Note -these guidelines are to be discussed with the school system staff to arrive <br />at agreement about such things as what should be purchased~from capital funds, <br />the definition of start-up costs, review processes and project closure. <br />
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