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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: February 15, 2011 <br />Action Agenda <br />Item No. ~- -rYl <br />SUBJECT: Bid Award: Whiffed Health and Dental Renovations <br />DEPARTMENT: Asset Management, Health, PUBLIC HEARING: (YIN) No <br />and Financial Services <br />ATTACHMENT(S): <br />A) Certified Bid Tabulation <br />B) Comparative Costs <br />C) Contract <br />PURPOSE: To consider: <br />INFORMATION CONTACT: <br />Pam Jones, Asset Management, <br />245-2652 <br />Rosemary Summers, Health, 245-2411 <br />Jeff Thompson, Asset Management, <br />245-2658 <br />David Cannell, Financial Services, <br />245-2651 <br />Michael Talbert, Financial Services, <br />245-2153 <br />• Awarding a general construction contract to H.M. Kern, Greensboro, NC, in the amount <br />of $763,800 for the Health and Dental renovations, including the structural repairs to the <br />Building A; and <br />• Authorizing the installation of a sprinkler system in Building A; and authorizing the <br />Manager to sign a corresponding change order to effect the work. <br />BACKGROUND: On December 14, 2010, the BOCC approved the scope and design of the <br />Whiffed Health and Dental renovations and authorized staff to solicit bids for the related work. <br />This project ensures quality facilities for Health and Dental operations for at least the next 7 to <br />10 years. The plan, while not "new-building" perfect, effectively uses the existing Whiffed <br />structure to deliver good quality clinic space in a reasonable timeframe and at a reasonable <br />cost. <br />Competitive bids were opened on January 19, 2011 (see Attachment A, "Certified Bid <br />Tabulation"). The full scope of work for renovation of space proposed for the new Health and <br />expanded Dental clinic was included in the base bid. Alternates were included for work to <br />correct long-standing deficiencies in the structure on both the first and second levels of Building <br />A; and to make needed Building Code improvements. These items were bid as alternates in <br />order to segregate pricing and to allow flexibility should budget constraints become an issue. <br />Pricing submitted for the renovation work, including the alternates for structural work, is well <br />within the available funding and is therefore recommended for award. H.M. Kern is the <br />apparent low bidder at $763,800, including structural work. <br />