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Please return this Copy to the <br /> Clerk to the Board's office for PAF <br /> LETTER OF AGREEMENT(January 20,2011) <br /> This is an agreement between the Orange County Government and the School of Government (SOG), at the <br /> University of North Carolina at Chapel Hill. Its purpose is to secure professional services to conduct a planning <br /> retreat for the Orange County Board of Commissioners. <br /> 1. Services. Pre-retreat planning and meetings,prepare agendas and conduct one retreat session.The outline of <br /> services is in the attached draft agenda. Facilitators/presenters are Vaughn Upshaw, Lydian Altman and <br /> Jonathan Morgan. <br /> 2. Duration of Services.The services outlined in this agreement shall take place on February 11,2011. <br /> 3. Compensation. Orange County Government agrees to pay no more than $ 4,000 to the SOG based on daily <br /> rate of$1,000 per day. Orange County Government agrees to reimburse the SOG for reasonable travel, <br /> lodging,and meal expenses. <br /> Total Days <br /> Prep work,meetings 2 days 2,000 <br /> On-site 1.0 day @ 2 facilitator 2,000 <br /> Present re:EDC organizing options no charge <br /> Documentation .5 day(g 1 MPA student no charge <br /> 4. Payments.Payments will be made to the School of Government,upon invoicing from the SOG,as follows:in <br /> one lump sum following completion of the work <br /> 5. Ownership of Materials.The SOG will provide Orange County Government with agendas and notes from the <br /> retreat session. <br /> 6. Liaisons. Frank Clifton shall serve as a liaison for issues concerning work under this agreement. Lydian <br /> Altman shall serve as liaison for the SOG. <br /> Lydian Altman Frank Clifton <br /> Associate Project Director County Manager <br /> Public Intersection Program Orange County <br /> School of Government 200 South Cameron Street <br /> UNC Chapel Hill Post Office Box 8181 <br /> #3330,Knapp-Sanders Building Hillsborough,North Carolina 27278 <br /> Chapel Hill,NC 27599-3330 (919)245-2300 <br /> (919)962-0103 <br /> lvdian; r'sog.unc.edu <br /> 7. Modification, Extension, and Termination. This agreement represents the entire agreement between the <br /> parties. It may be modified,extended,or terminated by mutual consent of the parties. <br /> Organization <br /> By: ( 2 — 1 <br /> Frank Clifton,Countf Manager Date <br /> i <br /> School of Govern ent <br /> By: / <br /> Bradley G.Volk,Xssociate Dean for Administration Date <br /> This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control <br /> Act. nA <br /> Financial Services Director Date <br />