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FINANCIAL IMPACT: The financial impact will be determined based on directions established <br />by the Board. <br />RECOMMENDATION(S): The Manager recommends that the Board consider the following: <br />1) If this additional effort is desired, then the above five items for consideration need to be <br />addressed. The following recommendations would apply: <br />a) Ten year record search unless an item is deferred for further review. <br />b) A chronology would be prepared attached to the agenda item that would provide <br />the electronic links to: <br />1) Meeting dates an item was considered. <br />2) Links to reports and meeting detail. <br />c) To address this matter properly, a full time staff person would be assigned to the <br />Clerk's office. (The position might begin as part-time but for the search process to <br />be complete and dependable would probably evolve into afull-time effort.) <br />d) This can be an FY 2011-12 Budget consideration or earlier if the Board desires. <br />Clerk to the Board Donna Baker and Human Resources would develop staffing <br />considerations to determine appropriate job requirements. <br />e) Staff can work on a formatting style that fits into the current abstract accordingly or <br />follow an example from elsewhere if available. <br />2) If the Board does not see merit in this added effort at this time, staff will continue with <br />current practice of providing recent background (if relevant) incorporated into the body <br />the abstract. <br />3) More discussion by the Board on this issue to possibly provide further guidance and <br />make clear a Board consensus on this issue. <br />