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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: February 8, 2011 <br />Action Agend <br />Item No. ~_ <br />SUBJECT: Discussion on Historic Information for BOCC Meeting Agenda Abstracts <br />DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Frank Clifton, 245-2300 <br />PURPOSE: To consider and/or direct staff regarding the amount of historic information that is <br />adequate for decision making purposes for Board of Commissioners meeting agenda items. <br />BACKGROUND: Periodically, members of the Board indicate that the historical record of prior <br />action/discussions by the Board should be a part of the agenda abstract as reference materials <br />for the Board. <br />Often a member of the Board will ask staff to provide an extensive search of County records <br />(and other sources) for information related to an agenda item. That information once gathered <br />is then shared with all Board members. <br />Recent discussions indicate some Board members desire a more complete and thorough <br />research of records occur for each agenda item as a means of ensuring all members have that <br />information. To do so requires some thought and discussion concerning the extent of the <br />information to be included to meet the needs of the Board and the level of effort and costs to <br />provide that information. <br />Items for consideration: <br />1) How far back in history (Board meetings and work sessions) should an item be <br />researched? <br />2) How would that information be provided to the Board? <br />a) Electronically by a link to the specific meeting item; <br />b) A full electronic copy of the meeting info and attachments; and/or <br />c) A hard copy of all documents <br />3) What staffing requirements are needed to fill this request? <br />4) Implementation schedule and budget considerations? <br />5) Formatting style? <br />