2011-019 Purchasing - Utilities Reduction Specialists, Inc. for services to conduct a utility audit

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1.0 INTRODUCTION: Orange County is soliciting competitive sealed proposals from qualified auditors to provide an-audit review of electric, water and gas utility billings for the County's Asset Management and Purchasing Services Department to identify any errors in metering and billing. The County currently has 84 electric accounts, 35 water accounts, 33 natural gas accounts, 3 propane accounts, and 1 fuel oil account. The County may expand the Scope and Contract to include telecommunication bills at a later date. The County will provide the selected proposer with approximately five (5) years of billing records relating to utility accounts involved in the audit process. A representative from the County's Asset Management & Purchasing Services will provide assistance to the auditor. As payment for services rendered the auditing firm shall receive a percentage of any refunds received. Signature on the Proposal Response Cover Sheet -Exhibit "A".acknowledges that the proposer is willing to enter into the agreement if awarded the Agreement. Proposers are advised to read thoroughly the Sample agreement as the selected proposer will be required to comply with its requirements. The selected proposer shall be required to enter into a written agreement in substantially the form as shown in the attached Sample Agreement -Exhibit "B" which shall be the basic form used to develop the final agreement. 2.0 PREPARATION OF PROPOSAL -REQUIRED CONTENT: Each response to this RFP shall include the information described in this section. Failure to include all of the elements specified may be cause for rejection of the proposal. Additional information may be provided, but should be succinct and relevant to the goals of this RFP. Excessive information will not be considered favorably. All documents shall be 8'/2 X 11 inches, or folded to such a size; and printed duplex on recycled paper All proposals shall contain the following elements and in the order given: 2.1 Proposal Response Cover Letter, with the following information: A. Name and Mailing Address of Firm (include physical location if mailing address is a P.O. Box. 8. Contact Person, Telephone number and fax number. C. All proposals may be considered public information. Subsequent to award of this RFP, all or part of any proposal may be released to any person or firm who may request it. Therefore, proposers may request in their Cover Letter if any portion of their submittal should be treated as proprietary and not released as public information. However, proposers should be aware that all such requests may be subject to legal review and challenge. 2.2 Signatory Requirements. The Cover Letter must be signed by an officer empowered by the Consultant to sign such material and thereby commit the Consultant to the obligations contained in the RFP response. Further, the signing and submission of a response shall indicate the intention of the proposer to adhere to the provisions described in this RFP and a commitment to enter into a binding Agreement. Therefore the Cover Letter must be signed in accordance with the following provisions: 2.0 PREPARATION OF PROPOSAL -REQUIRED CONTENT: (continued) If the response is submitted on behalf of a Partnership, the Cover Letter shall be signed in the firm name by a partner or the Attorney-In-Fact. If signed by the Attorney-In-Fact, there shall be attached to the proposal aPower-Of-Attorney evidencing authority to sign proposals, dated the same date as the proposal and executed by all partners of the firm.