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8 <br />In any event, the Assistance provided under this Agreement shalt not be used in the payment <br />of any bonus of commission for the purpose of obtaining DOC approval of the application <br />fox such assistance, or DOC approval of applications for additional assistance, or any other <br />approval or concurrence of DOC required under this Agx•eement, oz the North Carolina <br />Community Development BIock Grant Administrative Rules, with respect thereto; provided, <br />however, that reasonable fees or bona fide technical, consultant, managerial ox othex• such <br />services, other than actual solicitation, aze not prohibited if otherwise eligible as program ' <br />costs and allowed by applicable law.. <br />Additionally, certain limited exceptions to the conflict of interest rules listed in 24 <br />C.F .R § 570..489 may be granted in writing by HUD and/or DOC upon written <br />request and the provision of information specified in 24 C.F..R. § 5 70.489(h)(ii)(4), <br />7. Reimbursement to DOC fox Improper 1/xpenditrues the Recipient will z•eimburse <br />DOC foz any amount of Grant assistance improperly expended, either deliberately or <br />non-deliberately, by any person or entity Additionally, a contract for administrative <br />services shall include a clause holding the administrator organization responsible for <br />reimbursement to the Recipient foz any improperly expended gx•ant funds that had to <br />be returned to DOC . <br />8.. R_ecordkeeping Reauuements Recipient will maintain any and all records and <br />comply with all responsibilities asmay be required under typical CDBG <br />recordkeeping (for example, records and responsibilities set forth in 4 N.C..A..C. <br />19L.0911 ("Recordkeeping"), 24 C~F .R. 570 490 ("Recordkeeping Requix•ements"), <br />24 C..F..R § 570..506 ("Records to be maintained") and 24 C.F R. § 85 42 ("Retention <br />and Access Requix•ements for Records") as each may be modified by HUD or DOC) <br />as well as records and responsibilities related to CDBG oz specifically to CDBG <br />funds.. Recipient agrees to comply with any additional record-keeping requirements <br />now or hezeinaftex set forth by DOC, HUD or any other federal or state entity <br />9. Access to Records. The Recipient shall provide any duly authorized zepzesentative of <br />DOC, the State of North Carolina, the federal Department of'Housing and Urban <br />Development (HUD}, and the Comptrollex• General, the Inspector General and other <br />authorized parties at all reasonable times access to and the right to inspect, copy, <br />monitor, and examine all of'the books, papers, records, and other documents relating <br />to the grant for a period of five yeazs following the completion of all close-out <br />procedures Ail original files shall be maintained at the Local Government offices <br />for access purposes <br />10 Release of Personal, Financial and Identifying Information. Io ensure and document <br />compliance with CDBG income requirements as well as other matters, Recipient shall obtain <br />and retain personal, income-related, financial, tax and/ox z•elated information from <br />individuals and families that are benefitting fiom Grant or Program funds Additionally, <br />Recipient is obligated to provide access to any and all information relating to the Program to <br />DOC, HUD or some other appropriate federal or state monitoring entity, upon DOC's <br />request.. Ibis obligation includes, but is not limited to, the personal, financial and identifying <br />information of individuals assisted by the Program As such, Recipient shall obtain any <br />releases or waivers from all individuals or entities necessary to ensure that this information <br />can be properly and legally provided to appropriate federal and state entities, including DOC <br />and HCTD, without issue or objection by the individual ox entity.. <br />4 <br />