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certification cannot be made unless complete details and justification have been submitted <br />to the NCDOCCJPP and prior approval has been granted. <br />F. Rent and/or Lease of Space or Equipment: All leases entered into for purposes of a <br />funded project shall be made at the lowest reasonable prices. The Grantee may use its <br />normal leasing procedures and space requirements for employees. The rental charge must <br />be consistent with prevailing rates in the area. The Grantor shall not be obligated for any. <br />rent or lease agreement beyond the grant period. <br />Any leaseholder improvements to be made by the Grantee must be included in the approved <br />grant budget. The Grantee must secure written documentation of the extent to which the <br />Grantee will be compensated for such leaseholder improvements by the lessor (reduction in <br />the charge for rent, etc.). <br />G. Travel, Lodging and Subsistence: Expenditures and allowable cost value for travel, <br />lodging and subsistence shall not exceed the normal and usual amount allowable by the <br />Grantee for such costs under rules and policies applicable to Grantee's official business. In <br />the event that Grantee has no established rule, regulation, or policy regarding such expenses, <br />the maximum payment and allowable cost will be the current prevailing rates allowed for <br />North Carolina state employees. Any deviation from the aforementioned expense allowances <br />must be approved by the Grantor in writing before being incurred. Prior approval by the <br />NCDOCCJPP is required for all out-of-state travel to be paid with grant funds, except <br />for any such trips specified in the approved plan and application. <br />H. ~ Equipment and Other Capital Expenditures: The Grantee hereby certifies that a) no other <br />equipment owned by the Grantee is available for the project; b) grant fiends will not be used <br />to provide reimbursement for the purchase price of equipment owned by the Grantee; c) if <br />equipment is used for purposes other than this project, the appropriate proration of costs to <br />each activity involved will be effected; and d} the cost of equipment purchased with Grantee <br />funds will be reduced to the extent of resale/recovery value where use of such equipment for <br />carrying out the purposes of the grant project is discontinued either during the life of the <br />project or at the end of the grant period. Grant funds exceeding $20,000 may not be <br />expended or committed for the acquisition or lease of automatic data processing <br />equipment, whether by outright purchase, rental purchase agreement, or by other <br />method purchase without prior Grantor approval. The Grantor shall not be obligated <br />for any payments for equipment or other capital expenditures beyond the grant period. <br />VI. Grant Reduction/Termination of Grant <br />A. Grant Reduction: In the event that any costs to be financed in whole or in part by funds for <br />this grant are disallowed, the Grantor may, in its sole discretion: a) reduce the amount of the <br />grant by the amount of the cost that is disallowed; or b) apply the amount of the cost that is <br />disallowed to some other cost of the program or project. The amount of any reduction in the <br />grant award shall, in the discretion of the Grantor, be immediately recoverable from the <br />Grantee by the Grantor if the grant award is reduced due to disallowance of costs. <br />Page 9---July 1, 2005 to June 30, 2006 <br />