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Project Budget, included as Attachment A to this Agreement. It is understood and agreed that. <br />the work conducted pursuant to this Agreement shall be done on an actual cost basis by the <br />Contractor. All payments issued by the Department will be on a reimbursable basis unless the <br />Contractor requests and the Department approves an advance payment. The Department <br />allows grantees in good standing to request advance payment (prior to issuing payment to the <br />vendor) for vehicles and other high-cost capital items. The Contractor agrees to deposit any <br />advance payments into its account when received and issue payment to the vendor within 3 <br />(three) business days. The amount of reimbursement from the Department shall not exceed the <br />funds budgeted in the approved Project Budget. The Contractor shall initiate and prosecute to <br />completion all actions necessary to enable the Contractor to provide its share of project costs at <br />or prior to the time that such funds are needed to meet project costs. The Contractor shall <br />provide its share of project costs from sources other than FTA and State funds from the <br />Department. Any costs for work not eligible for Federal and State participation shall be financed <br />one hundred percent (100%) by the Contractor. <br />b. Payment. In order to assist the Contractor in financing the capital costs of the <br />Project, the Department shall reimburse the Contractor up to the percentage specified in the <br />Approved Project Budget of allowable costs which shall be determined by available funding. The <br />Contractor shall submit itemized invoices to the Department not more frequently than monthly, <br />nor less frequently than quarterly, reporting on the Department's Uniform Public Transportation <br />Accounting System (UPTAS) invoicing forms furnished by the Department for work pertormed <br />under this Agreement. Additional forms must be submitted with reimbursement requests to <br />report on contracting activities with Historically Underutilized Business (HUB) and Minority <br />Business and Women Business Enterprise (MBE/WBE) firms. Invoices shall be supported by <br />documentation of costs unless otherwise waived by the Department. All requests must be <br />submitted within thirty (30) days following the end of the quarter. Failure to request <br />reimbursement for eligible projects costs as outlined may result in termination of the Project. <br />07-SC-056 Page 12 of 59 <br />Orange County <br />