2005 NS Purchasing - Recreation Factory Partners -SportsPlex Facility Management Agreement

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Sportsplex Agreement: Orange County /RFP I SPORTSPLEX FACILITY MANAGEMENT SERVICES SUMMARY Prepared 10/26/05 1. Purpose. This summary outlines the major "deal points" contemplated in a comprehensive agreement ( "Agreement ") between Orange County, North Carolina ( "the County ") and Recreation Factory Partners (`RFP ",) presented for approval at the November 2nd, 2005 BOCC meeting. The proposed Agreement for approval is attached to this summary. 2. Subiect Matter. RFP will act as the County's contract facilities manager for the Triangle Sportsplex and Central Orange Senior Center ( "Facility "). RFP will provide these services for a period beginning at the Closing of the facility, currently scheduled to occur on or about December 16th, 2005, through June 30th, 2008 ( "Management Term "). RFP will perform these services for a fixed rate of $6,250.00 per month, ($75,000 per year). This management fee will be included as a line item in the interim FY05 /06 operating budget for the Facility that will be presented to BOCC on December 13th, 2005. RFP duties in managing the facility are as follows: a) To promote, operate and manage the Facility during the Management Term to include but not be limited to: 1. performing as the sole and exclusive Manager; 2. having the authority over day -to -day operations of the Facility and all activities therein, provided that RFP follows all policies and guidelines of the County (These policies and guidelines could include, for example, a requirement that RFP pay its full time staff members working at the SportsPlex a wage or salary equal to or greater than the County's "living wage. "); 3. performing to a standard that includes 1) decreasing the County's General Fund yearly subsidy to the Facility; 2) Increasing the efficiency of events and programming occurring.at the Facility; and 3) Improving the quality of the events and programming occurring at the Facility; 4. Formulate and gain approval from the County an annual operating budget that will serve as the benchmark for performance and accountability for the Facility, as well as a benchmark for Programming coordination for the various activities using the Facility. b) Specific Services will include: 1. Employing desirable and adequate personnel as members of RFP; 2. Administering relationships with all subcontractors, concessionaires and all other contracting parties to any future or pre- existing agreements; 3. Managing all "plant and facility" issues to include but not be limited to grounds, major mechanical, electrical and plumbing systems; normal maintenance and cleanliness, and preventative maintenance; 4. Establish rates and programming and event schedule coordination with the programming providers ( "Programmers ") in the areas of water programming and events, ice programming and events, fitness, food and beverage, including