2005 NS Purchasing - Jeff Thompson through LEDAHF, Inc for Construction Services for Southern Orange Senior Center

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s Orange Senior Center and the Southern Orange Senior Center will be under construction during the same time periods, it is recommended that the County retain Mr. Thompson to provide construction management services for the Southern Orange Senior Center as well. Costs of overall construction management spread over the two senior center projects wilt provide considerable benefit of Thompson's time to the County. Duties that would be carried out by Mr. Thompson are outlined on the attached schedule, with highlights as summarized below: • Finalizing contract, an example of which is to assist in negotiations of final contract details, particularly in regard to assessment of value engineering recommendations; • Finalizing regulatory approvals, such as coordinating with contractors and designers regarding final requirements for the Chapel Hill Zoning Compliance Permit (ZCP), assuring timely response on the part of all parties in order to obtain approval as quickly as practicable. • Provide on-site construction observation as the "owner's eyes and ears" and coordinate with the designer on resolving issues that will arise. • Attend project meetings on owner's behalf. • Provide regular project status reports to County Commissioners and staff. • Assist in all phases of project development through facility opening. The attached schedule estimates approximately 600 hours to be spent over a 14-month period. The scope of work included in the contract includes limited work that would be carried out after the opening of the facility, such as systems training for staff and certain on-going issues that may be associated with assuring the building's systems are balanced and the building is functioning as intended. FINANCIAL IMPACT: The cost of the agreement for construction management on the Southern Orange Senior Center Project is $35,000, plus reimbursable expenses, such as mileage. A minimum expenditure of hours is set at 600 hours, which equates to approximately $58 per hour. As a point of reference, architects will generally assess an hourly rate ranging from $75-$125, depending upon the classification of employee, for similar oversight work that may be included in the design contract. The Commissioner approved current year General Fund budget included $100,000 for construction management of School and County projects (General Fund -Governing and Management function). The source of funds for this initiative included $40,000 from the County's pay-as-you-go long range capital funding appropriation for fiscal year 2005-06 along with $60,000 from the School's 2005-06 pay-as-you-go long range capital funding appropriation. Funding for this contract would come from the County's contribution to the Construction Management initiative. RECOMMENDATION(S): The Manager recommends that the Board approve an agreement, :subject to review and approval of the County Attorney and staff, with LEDAHF, Inc. in the amount of $35,000, plus reimbursable expenses, for construction management services provided by Jeff Thompson for the Southern Orange Senior Center Project; and authorize the Chair to sign on behalf of the Board.