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(f) Proposals will be solicited from an adequate number (3 is <br />recommended) of qualified sources; <br />(g) A standard method must be in place for conducting technical <br />evaluations of the proposals received and for selecting <br />awardees; <br />(h) Awards will be made to the responsible firm whose proposal is <br />most advantageous to the Contractor's program with price and <br />other factors considered; and <br />(i) In determining which proposal is most advantageous, the <br />Contractor may award to the proposer whose proposal offers <br />the greatest business value (best value) to the agency. "Best <br />value" is based on determination of which proposal offers the <br />best tradeoff between price and performance, where quality is <br />considered an integral performance factor. <br />u. Award to Other than the Lowest Bidder. (n accordance with Federal and State <br />statutes, a third party contract may be awarded to other than the lowest bidder, if the award <br />furthers an objective (such as improved long-term operating efficiency and lower long-term <br />costs). When specified in bidding documents, factors such as discounts, transportation costs, <br />and life cycle costs will be considered in determining which bid is lowest. Prior to the award of <br />any contract equal to or greater than $2,500 to other than apparent lowest bidder, the <br />Contractor shall submit its recommendation along with basis/reason for selection to the <br />Department for pre-award approval. <br />v. Award to Responsible Contractors. The Contractor agrees to award third party <br />contracts only to responsible contractors who possess potential ability to successfully perform <br />under the terms and conditions of the proposed procurement. Consideration will be given to <br />such matters as contractor integrity, compliance with public policy, record of past performance, <br />and financial and technical resources. Contracts will not be awarded to parties that are <br />debarred, suspended, or otherwise excluded from or ineligible for participation in Federal <br />assistance programs or activities in accordance with the Federal debarment and suspension <br />rule, 49 C.F.R. 29. For procurements over $25,000, the Contractor shall comply, and assure <br />the compliance of each third party contractor and sub-recipient at any tier, with the debarment <br />and suspension rule. FTA and the Department recommend that grantees use a certification <br />form for projects over $25,000, which are funded in part with Federal funds. A .sample <br />certification form can be obtained from the Department. The Contractor also agrees to check <br />a potential contractor's debarment/suspension status at the following Web site: <br />http://epls.arnet.govl. <br />w. Procurement Notification Requirements. To the extent required by Federal law, <br />the State of North Carolina and any sub-grantees agree that, in administering any Federal <br />assistance Program or Project supported by the underlying Grant Agreement or Cooperative <br />Agreement, any request for proposals, solicitation, grant. application, form, notification, press <br />release, or other publication involving the distribution of FTA assistance for the Program or the <br />Project that it will identify the FTA grant source by listing the Catalog of Federal Domestic <br />Assistance Number of the program. The following FTA grant programs will be eligible to <br />participate in bids, 20.505, 20.507, 20.500, 20.513, 20.509, 20.516, and 20.521. Federal. <br />funding assistance up to eighty (80%) percent may be provided. <br />x. Contract Administration System. The Contractor shall maintain a contract <br />administration system that ensures that contractors/subcontractors pertorm in accordance with <br />the terms, conditions, and specifications of their contracts or purchase orders. <br />y. Access to Third Party Contract Records. The .Contractor agrees, and agrees to <br />require its third party contractors and third party subcontractors, at as many tiers of the Project <br />Updated. 07/26/10 21 <br />