Agenda - 12-14-2010 - 7b - Laserfiche WebLink

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3 Based on the Board's direction that the arrangement not cost the County money, it is also assumed the costs of that work would be borne by new users. The Health Department has requested use of the second floor area, which will make additional offices available for employees now sharing offices; and for the development of rooms for patient education and general training. Reinforcement in the area cited as #3 above will resolve any structural questions that may exist in the area designated for conference/training on this floor. The structural work has been designed and is part of the pending bid package, which will be released immediately following the Board's approval of this item. The bid isolates the costs of the structural work separately so it can be awarded in part or in whole; and the cost parsed to the appropriate parties. The construction estimate for the structural work in all three areas totals $80,000. The structural work associated with the old Library space will not benefit the clinic in any way, but significant operational disruption and destruction of newly renovated space would be necessary if it were done later. Major renovation will be done to approximately 14, 814 square feet within the Whiffed Building, with the remaining space receiving cosmetic work (paint/carpet). Renovation costs for the Whiffed Building are estimated at $99/square foot of renovated area which compares favorably to the estimated $300 per square foot which can be expected for new construction of medical clinic space. Higher renovation costs per square foot can be expected at the Whiffed site due in part to the age and type of construction of the building and the proposed use of the space. Renovations at Hillsborough Commons, including all sustainable design items (windows, skylights, etc) and the facade work were completed for $67.60 per square foot. At the conclusion of this renovation project, the Health Department will have approximately 38,000 Gross Square Feet (GSF) square feet available for operational use, compared to an estimated 17,000 GSF currently assigned. This plan provides Health and Dental clinic space suitable for an estimated seven to ten years. The plan, while not "new-building" perfect, effectively uses the existing Whiffed structure to deliver quality clinic space in a reasonable timeframe and at a reasonable cost. Where structure has created a costly or insurmountable impediment to the desired usage goal, technology or other work around strategies have been recommended (e.g. monitoring waiting areas via camera; personally escorting patients to clinic space). The revised timeline by which the project would be delivered is as follows: TASK PROPOSED BEGINNING DATE END BY DATE BOCC Action: A royal of lans for the renovation of s ace 12/14/10 12/14/10 Biddin hase 12/20/10 1/19/11 BOCC Action: Bid Award 2/15/11 2/15/11 Phase 1 Construction -Buildin A est. 90 da duration ,Health Clinic move 2/16/11 5/23/11 Phase II Construction -Buildin Best. 45 da duration 5/26/11 7/11/11 Dental move from Carr Mill 7/25/11 7/29/11