2010-141 DEAPR - Operational Agreement - Orange Soil and Water District

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9 Fiscal Mana eg ment The parties will work together to maximize available resources and actively seek funding to accomplish natural resource priorities and programs. The County agrees to provide budget management and finance services for the conduct of the District's business with the same level of service provided to other Orange County Departments and government operations. Processing of budget management and fmancial services (such as purchase requisitions) will be administered through the County DEAPR and Financial Services Department, in coordination with the Board of Supervisors, the DC and District staff. SECTION 6. RECORDS, FACILITIES, AND EQUIPMENT The parties will work together to provide office space, vehicles, and equipment within funding limits, operating guidelines, authorities, federal and state laws, and local ordinances. The parties will work cooperatively to share these resources through the use of formal and informal agreements as follows: Office Space -The County will provide adequate office space for the District and NRCS in the same location as the Farm Service Agency. Vehicles -The County will provide vehicles to District employees, and NRCS will provide vehicles to NRCS employees for daily use in the scope of their work. District personnel with approval to operate government vehicles may use the federal vehicle for promoting conservation programs, commensurate with the NRCS mission and priorities, . when it is available. The parties will agree on the maintenance, update, and disposition of relevant records. Access to records will be governed by Section 1619 of the Food, Conservation, and Energy Act of 2008, the Federal Freedom of Information Act (FOIA) and/or the North Carolina Public Records Law depending on whether the record is a federal record or a state/local record. Each parry accepts responsibility for any security breach caused by their employee(s). All parties agree to protect personally identifiable and/or confidential information from customers and employees by securing this information in locked file cabinets. When the information is being used and not in a locked cabinet, the employees will keep it with them personally (folder, memory storage device) to avoid improper disclosure or loss of the data. Personally identifiable and/or confidential information will only be used for authorized purposes. SECTION 7. FEE FOR SERVICES The parties recognize that nonfederal signatories may establish procedures to collect fees, where permissible, for delivery of such services which are not provided through federal fmancial or techriical assistance. From time to time the Orange Soil and Water Conservation District may • sell materials (i.e. native species plants, wildlife nesting boxes) • solicit sponsorship for special events, or community/educational workshops 7