ORD-2010-084 Proposed Article X, Personnel Records

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procedure. The Department Head is responsible for maintenance of such 4 files. 9.4.2 When consolidated, these files become the official personnel records and will contain any information regarding an employee that is used as the basis for employee personnel actions. 9.5 The information contained in personnel files that is subject to public Amended disclosure is available for the purpose of inspection, examination and 03/05/90 copying only in the Personnel Department during regular business hours pursuant to Orange County policy related to the inspection and copying of County records. All personnel files which have been inactive for over five years are maintained at the State Archives in Raleigh. Files can be retrieved by making a request to the Personnel Department. The information subject - to public inspection is the following for each employee: name; age; date of original employment or appointment; current position title; current salary; date and amount of most recent salary change; date of the most recent change in position classification; and employee's currently assigned office. 9.5.1 Any person denied access to the information of public record may appeal to the County Manager in writing within three days from receipt of such denial. The County Manager will make the decision within three days of receipt of the appeal. Further appeal will be to a General Court of Justice as provided by G.S. Section 153A -98. 9.6 All material contained in an employee's personnel file other ihan the information listed in Section 9.5 of this article is confidential. Inspection of the confidential personnel .files is possible only in -the following instances to circumstances detailed in and as provided by G.S. Section 153A -98. 9.7 The custodian of the records may determine that the following information need not be disclosed to an employee nor to any other person: 9.7.1 Testing or examination used solely to determine individual qualifications for appointment, employment or promotion in the County's service, when disclosure would compromise the objectivity or the fairness of the testing or examination process. 9.7.2 Investigative reports or memoranda and other information concerning the investigation of possible criminal actions of an employee, until the investigation is complete and no criminal action taken, or until the criminal action is concluded. 9.7.3 Information that might identify an undercover law enforcement officer or a law enforcement informer. 9.7.4 Notes, preliminary drafts and internal communications concerning an employee. In the event such materials are used for any official personnel decision, then the employee or duly authorized agent shall have a right to inspect such materials.