Agenda - 12-06-2010 - 7c - Laserfiche WebLink

Browse Search

J bulky goods trucks enter to pay for disposal. Both Carrboro and Chapel Hill charge residents to coliect these items as well as any other bulky item that will not fit in a trash roll cart. The Town of Hillsborough does not charge for bulky item collection. The Towns occasionally bring their own governments' outdated computers and other equipment to the County drop-off program for recycling. This is not a regular occurrence, but they usually alert us when they're bringing an in-house load. While the two public school systems are quasi- governmental agencies,they provide most of their own electronics recycling collection and also occasionally use the County program. The County interacts closely with the PTA Thrift shops operated to benefit the Chapel Hill Carrboro Schools, encouraging those with relatively new computers, over a certain speed and memory capacity to donate them to the Thrift Stores for resale and reuse. To accommodate the Thrift Shop, as they get a lot of outdated, unmarketable electronics,the County also has sited a trailer at the Carrboro branch of the Thrift Store to bring a11 unsold electronics to the County for recycling. 5. How units of loca.l government will account for expenditure of funds under this program The County will establish a revenue account in the Solid Waste Management enterprise fund under its standard accounting practices to accurately receive and track any revenue incoming from the North Cazolina electronics recycling program revenues. Expenditures using these grant funds will be tracked specifically by designating a notation in the purchase order system on any requisitions and subsequent purchases made usin g the funds. Only four people,the recycling programs manager or his designee,the recycling programs supervisor, and the solid waste planner or his designee,the Solid Waste outreach and education specialist, will be likely to make requisitions involving expenditure of these funds. The recycling programs manager and solid waste planner will keep an annual record of all purchases related to use of the funds. A All requisitions are authorized by the Solid Waste Management Director and tracked by the Department's Administrative Assistant. The Administrative Assistant will also keep a record of purchases that staff designates to be made using the electronics recycling grant funds. Certain accounts have been identified as most likely areas in which to expend including supplies, capital, advertising, maintenance and fuel costs. All the individuals involved will mutually develop a specific designation to be used within the potentially affected accounts. E.g. an"E"next to the purchase order number assigned. The County Finance office will also be informed of this special designation. Thereby an internal capability will be developed to account for all funding expended in this program from the State fund. A totaling of the expenditures will be made at mid-year as part of usual the-end-of-year budget projections and also to meet any State Reporting requirements for these funds. 113