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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: December 6, 2010 <br />Action Agenda <br />Item No. ~- - 1 <br />SUBJECT: Schools Adequate Public Facilities Ordinance (Schools APFO) -Approval of <br />Membership and Capacity Numbers <br />DEPARTMENT: Manager/Planning <br />PUBLIC HEARING: (YIN) No <br />ATTACHMENT(S): <br />1. Orange County Schools and Chapel Hill- <br />Carrboro City Schools: Schools APFO <br />Capacity Calculation and Change Request <br />Form (includes student membership) for <br />Elementary, Middle, and High School <br />Levels (6 pages total) <br />2. Chart Depicting LOS, Capacity, <br />Membership, and Membership Increases <br />INFORMATION CONTACT: <br />Craig Benedict, 245-2592 <br />Shannon Berry, 245-2589 <br />PURPOSE: To consider approval of November 15, 2010 membership and capacity numbers <br />for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be <br />used in developing 10-year student membership projections and the 2011 SAPFO Technical <br />Advisory Committee (SAPFOTAC) Report. <br />BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of <br />Understanding), the Board of County Commissioners approve the school districts November <br />15th membership and capacity numbers within 15 days after receiving the numbers from the <br />school districts. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted <br />their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this <br />step of the SAPFO process entails only the approval of the student membership and capacity <br />numbers. <br />The SAPFOTAC, comprised of representatives of both school systems and the Planning <br />Directors of the County and Towns, is tasked to produce an annual report for the governing <br />boards of each Schools APFO partner. The full annual SAPFOTAC report, which will include <br />10-Year student membership projections, will be completed in early 2011. Additionally, the <br />CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and <br />capacity figures after the BOCC approves the information submitted by the school districts. <br />Effective for the 2009-2010 school year, the eligibility date for children entering kindergarten <br />changed from October 16th to August 31St (10 'h month versus 12 month period), effectively <br />reducing the number of kindergarteners entering the school systems last year. In turn, those <br />affected children not entering kindergarten last year were counted in this year's cohort. This <br />