ORD-2005-128 - Approval of School and County Capital Project Ordinances

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o Final Accounting Phase — Upon completion of the project, school and county 2 staff will reconcile actual project expenditures with approved budget and provide the BOCC with a "final accounting" of the project. Many of the Level 1 capital project ordinances approved by the Board in June did not involve new funding appropriations, but merely extended the project timelines through June 30, 2006. Other County and school projects received new funding for the current fiscal year where appropriations needed to be in place in order to accomplish work during summer 2005. At the September 13, 2005 Board work session, Commissioners approved fiscal year 2005 -06 County capital funding appropriations along with 2004 two- thirds net debt reduction bond allocations for County capital projects. Both school systems have requested Commissioner approval of the remaining Level 1 projects that the Board deferred in June. As stated earlier, approval of Level 2 projects, those projects that require several phases to complete, will be requested at the appropriate times in accordance with the Board's adopted School Planning and Funding Policy over the life of the major project. Examples of Level 2 projects include OCS Middle School #3 and CHCCS High School #3. With regard to County owned vehicles and equipment, the County has historically funded those through its ten year Capital Investment Plan (CIP). Examples of the types of purchases made with annually appropriated monies include replacement of some portion of the Sheriff's vehicle fleet and Emergency Services vehicles, including ambulances, as well as replacement of other County department vehicles and major equipment (not including Information Technology - related equipment). For the current fiscal year, the BOCC- approved CIP includes plans to purchase County equipment and vehicles through a combination of alternative financing arrangements as well as pay -as- you -go- funding. Over the coming months, the Manager and Budget Staff will work with individual departments to explore various options for meeting departmental equipment and vehicle needs. The Manager will approve all individual vehicle and equipment purchases prior to the items being ordered. At this time, staff anticipates the need to pursue funding arrangements that include a thirty -six month period and another for a period of fifty -nine months. The life expectancy and cost of the equipment or vehicle would determine whether it was financed for the shorter or longer -term period. Staff also plans to explore options for alternative fuel vehicles and incorporate those options as feasible. FINANCIAL IMPACT: The financial impact is included on the individual County and School capital project ordinances. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached County and School Capital Project Ordinances.