NS - Grant - Ratification of Application for Interoperable Communications Technology Grant

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~J COPS Interoperable CommunicatiorisTechnoIogy Grant Program- - Grant Monitarr""ng/Oversighf A. (~onitoring The COPS Office performs various functions to ensure compliance with grant requirements and provide technical assistance to grantees Grant monitoring activities are - routine during the grant period, and may occur up to three years following the end of the grant funding. These functions, and others, may require the p~uction of grant-related ,_ - documenfation and other materials. The grantee agrees to cooperate with any such requests for information. . The Public Safety Partnership and Community Policing Act of 1994 states that evaluations of the program may be carried out or commissioned bj+ the Attorney General for the furtherance of purposes of the Act Grantees maybe required to accommodate routine and non-routine efforts. by the COPS ` Office or Departnent of Justice agencies to examine how your agency isusingthe-federal funds, both programmatically and financially. The most common montoring methods are: 1. Site_Visits: Certain grants are selected for on-site monitoring visits. If selected, an agency will be notified in.writing in advance of any on-site review of its COPS grants.. A report is written following the visit and the agency is notified in writing of the results and of any complance issues requiring remedial action. 2.Office-Based Grant Reviews: Certain grants are selected for a review conducted at the COPS Office. The agency is contacted at the start of this review and COPS monitoring staff want with the agency tD correct any grant problems or defiaencies through telephone, fax, or written correspondence with the agency. 3. Camoiaints: The COPS Office responds to complaints from citizens, labor associations, media, and other sources. Written complaints or allegations can be mailed to the CDPS Office Grant Monitoring Division, and may result in a review of your agencys grants to determine compliance with grant conditions.. Grantees are responsible for remedying any grant noncompliance that is identified through these or other monitoring or auditing acclivities. Remedies for noncompliance may include, but are not limited to, suspending grant funds, repaying misused grant funds, voluntary withdrawal from or involuntary termination of remaining grant funds, and bars from receiving future COPS grants. To avoid findings of noncompl'~ance, grantees are strongly encouraged to contact the CDPS Office at any time during the Fife of a COPS grant with questions concerning grant requirements and also to produce all relevant documentation that may demonstrate grant compliance during these monitoring activities. B.. Audtt Requirements In addition to oversight, guidance, and counsel provided by the COPS Office, your grant maybe sub}ect to an audit by independent examiners. The two primary types of audits are Single Audit Act (SAA) audits and Department of Justice (DOJ}, Office of the Inspector General (OIG) audits 39